Administrative Coordinator, Events

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The Amherst Group of companies comprise of leading real estate investment and advisory firms with a mission to transform the way real estate is owned, financed and managed. Amherst leverages its proprietary data, analytics, technology, and decades of experience to seek solutions for a fragmented, slow-to-evolve real estate ecosystem and to materially improve the experience for residents, buyers, sellers, communities, and investors. Today Amherst has over 1000 employees and $14.1 billion in assets under management.

Over the past decade, Amherst has scaled its platform to become one of the largest operators of single-family assets and has acquired, renovated, and leased more than 46,000 homes across 32 markets in the U.S. The firm delivers customized, stabilized cash-flowing portfolios of assets to its investors, wrapped in all the ongoing services required to manage, own, and finance the asset including property management, portfolio management, and a full capital markets team. In addition to its single-family rental platform, Amherst’s debt business pursues two distinct credit strategies in mortgage-backed securities and commercial real estate lending. Over its 25-year history, Amherst has developed a deep bench of research and technology talent, and leverages data and analytics at every stage in the asset lifecycle to improve operations and preserve long-term value for our investors and the more than 188,000 residents the firm has served.

Primary Responsibilities:

  • Understand event project plans and execute assigned deliverables to the larger goals of attendance numbers, vision, and timeline for events
  • Event Tools/Platforms Management
    • Cvent – event websites, invitations, RSVPs management
    • Ticket Manager – new inventory management tool for Moody Center, Dell Match Play, and UT Football inventory
    • Moody Center Account Manager (Ticketmaster)
  • Expense Management: track and maintain an up-to-date, organized record of all expenses for each event, submitting expense reports in a timely manner
  • Spreadsheet Management: develop cross-team and cross-functional tracking spreadsheets for event logistics and attendee needs
  • Calendar of Events: maintain a comprehensive calendar of internal events, aligning stakeholders around timelines for decision-making and execution
  • Event Gifting/Swag Management (order, manage inventory, assembly)
  • Event Assistance/Support during planning and onsite at events
  • Develop event playbooks, event presentations, event concept look books, etc.
  • Develop and cultivate a positive, collaborative working relationship with the executive assistant team and provide support by offering helpful resources, recommendations, suggestions, or plans review for their executive’s events (ex. meetings, dinners) or team events (ex. team socials, team meetings)
  • Stay up to date with current event trends, event venues, and benchmark techniques to successfully provide insight and knowledge when vision planning for current and future programs
  • Execute assignments with diligence, detail, and a positive attitude
  • Other duties as assigned

Requirements:

  • 3-5 years of experience in administrative support and event management
  • Flawless administrative organization, expense tracking, and budget management skills 
  • Ability to develop and maintain a big picture perspective and project goal focus, while paying impeccable attention to the smallest detail
  • Strong time management, flexibility, and agility to help team deliver best-in-class events on tight deadlines
  • Ability to build strong working relationships and guide others to consensus
  • Excellent written and verbal communication skills

Our full-time employee benefits include:

  • A competitive compensation package, annual bonus, 401k match

  • Flexible PTO including 7 paid holidays, 1 floating holiday, and 1 volunteer day

  • Employer-paid benefits (medical, dental, vision, health savings account)

  • Professional career development and reimbursement

  • Up to 16 weeks paid maternity leave; up to 4 weeks of paid parental leave

  • Backup childcare offered through Bright Horizons

  • Relaxed casual environment with virtual office events

Amherst is proud to be an Equal Opportunity Employer and committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity, age, physical or mental disability, genetic information or veteran status, and encourage all applicants to apply.

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