Administrative Associate III

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Clearance Requirement: A current, active TS/SCI security clearance is required.
Ball Aerospace is powered by endlessly curious people who promote a sense of belonging and equality with an unwavering mission focus. We pioneer discoveries that enable our customers to perform beyond expectation and protect what matters most. What's more, our company balances listening to experiences, providing feedback, and partnership at all levels to create a more inclusive environment. Our team members are able to fully invest in the work that they do, bringing dynamic thinking and energy to Ball Aerospace.
We create innovative space solutions, enable more accurate weather forecasts, drive insightful observations of our planet, deliver actionable data and intelligence, and ensure those who defend our freedom go forward bravely and return home safely. For more information, visit Ball Aerospace Career Site or connect with us on LinkedIn , Facebook , Twitter or Instagram .
The National Defense Strategic Business Unit works with members of the military, intelligence and defense communities to deliver space systems that drive mission success. From space situational awareness to Intelligence, Surveillance and Reconnaissance, we provide resilient mission-level solutions for the nation's greatest challenges.
Administrative Associate III
This role would be expected to Go Beyond with Ball Aerospace and provide comprehensive administrative support to multiple programs in the National Defense organization.
The selected candidate will provide a full range of administrative work assignments for multiple program teams. We are looking for an ambitious Administrative Associate, who is driven, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management.
What You'll Do:

  • Provide a wide variety of administrative tasks for programs and associated program team members.
  • Document procedures, prepare reports, compile data for analysis, coordinate activities, investigate and resolve problems.
  • Maintain databases, records, spreadsheets; prepare various schedules and perform data entry, etc.
  • Prepare written documents, communications, and presentation materials for meetings and presentations.
  • Maintain program calendars and schedule meetings in Outlook.
  • Arrange meetings with internal and external customers.
  • Set-up and support meetings; keep minutes as necessary.
  • Greet external visitors.
  • Order catering for meetings.
  • Make conference room reservations.
  • Prepare various paperwork in support of program needs.
  • Coordinate office moves for new and current program team members.
  • Assist with incoming phone calls.
  • Make travel arrangements and reservations.
  • Prepare travel and business expense reports using Deltek.
  • Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
  • Maintain various tracking databases in Excel.
  • File and retrieve records, folders, or other materials.
  • Coordinate events and training for the Strategic Business Unit (SBU).
  • Work with highly confidential information.
  • Maintain a regular and predictable work schedule.
  • Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
  • Perform other duties as necessary.


What You'll Need:

  • High School diploma or equivalent plus 4 or more years of related experience.
  • Each higher-level degree, i.e., Associate's, may substitute for two years of related experience. Two years of related experience may be substituted for each year of education. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
  • A current, active TS/SCI security clearance is required.
  • Must have extensive computer knowledge (Microsoft Office Applications) and high-level administrative skills.
  • Ability to work with considerable independence and as part of the team.
  • Must have ability to work under pressure and handle multiple assignments concurrently.
  • Demonstrated decision making based on knowledge of organization policies and procedures, and the Director's requirements.
  • Maintaining confidentiality concerning sensitive information is required.


Working Conditions:

  • Work is performed in an office environment.
  • Travel and local commute between Ball campuses and other possible non-Ball locations may be required.


Verification that your current security clearance or government customer access meets the requirement for this position will be required.
Relocation for this position is not available.
Compensation & Benefits:

  • HIRING SALARY RANGE: $20.19 - $27.16 per hour (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)
  • This position includes a competitive benefits package. For details, copy and paste https://bit.ly/3pNSnxv into your browser or visit our careers site.


US CITIZENSHIP IS REQUIRED
Ball Aerospace is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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What are Ball Aerospace Perks + Benefits

Ball Aerospace Benefits Overview

At Ball, we invest in what matters — OUR EMPLOYEES! A comprehensive health care and insurance benefits package provided by Ball is just one of the rewards our employees get for the time and talent they give to Ball. Additional benefits to being a part of the Ball Aerospace family include professional development programs, annual tuition reimbursement, 11 paid holidays, and 17 Ball employee networks and interest groups to promote a diverse and inclusive workforce. We also offer retirement and savings benefits, an employee stock purchase plan with a 20% company match, 401(k) and company match, and employee assistance programs such as paid parental leave. Our internship program is also top-notch, with about 100 paid internships offered each year. From our community and culture to a focus on sustainability, our employees can find a sense of belonging at Ball.

Culture
Volunteer in local community
Partners with nonprofits
Open door policy
OKR operational model
Team based strategic planning
Open office floor plan
Flexible work schedule
Remote work program
With approval, employees may work remotely as needed, temporarily, or on a more regular basis. Certain eligibility requirements exist based on the type of work and the needs of the department.
Diversity
Documented equal pay policy
Dedicated diversity and inclusion staff
Mandated unconscious bias training
Diversity manifesto
Diversity employee resource groups
Ball Aerospace has 17 employee networks and interest groups to help promote a diverse and inclusive workforce.
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Wellness programs
Mental health benefits
Our Employee Assistance Program is provided at no cost to Ball employees. The EAP is a professional service that offers confidential counseling, information & support for all types of issues.
Financial & Retirement
401(K)
Starting in 2022, Ball will contribute 5% of an employee’s eligible pay to the 401(k) after December 31 each year.
401(K) matching
Employee stock purchase plan
Employees can purchase Ball company stock, up to $9,000 annually. Ball matches 20% of first $6,000 purchased by employee. Stock may be sold at any time.
Performance bonus
A 401(K) performance sharing match.
Charitable contribution matching
Ball has a matching gift program for donations through Benevity. We also match higher education contributions.
Child Care & Parental Leave Benefits
Childcare benefits
The Back-Up Care Advantage Program through Bright Horizons® provides employees with emergency back-up care when regular child care or adult/elder care arrangements fall through.
Generous parental leave
Mothers and fathers at Ball may be able to take up to 2 weeks (80 hours) of paid leave (100% of base salary) to care for and bond with a newborn, newly adopted, or newly placed foster care child.
Family medical leave
Adoption Assistance
Company sponsored family events
Vacation & Time Off Benefits
Generous PTO
Vacation accrual starts immediately and is based on service date. Unused vacation can be rolled over and accrued up to 150% of the allotted vacation time.
Paid holidays
Paid sick days
Office Perks
Company-sponsored outings
Onsite office parking
Plenty of employee parking which includes electric vehicle charging stations.
Recreational clubs
Relocation assistance
Onsite gym
Professional Development Benefits
Job training & conferences
Tuition reimbursement
Lunch and learns
Promote from within
Mentorship program
Paid industry certifications

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