Administrative Assistant at Included Health (Remote)

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At Included Health, the Administrative Assistant will provide administrative support for three VP’s located across three different time zones. We are looking for someone who is forward thinking, takes initiative, and delivers results with poise and professionalism. This is an hourly, non-exempt role.

Responsibilities:

  • Proactively manage the day-to-day needs and requests from the three VPs you support
  • Develop a general understanding of the team’s function
  • Respond to calendar scheduling requests and internal/external meeting coordination
  • Coordinate meeting logistics, including catering, conference space and attendee communications
  • Compile, submit, and track expenses in Workday
  • Assist with booking travel and managing logistics when needed
  • Coordinate team meetings, activities, and communications when requested
  • Arrange and schedule interviews with recruiting
  • Project manage tasks to ensure follow-up to action itemsLeverage internal network and teams to effectively manage workflow
  • Partner with other Executive Assistants for coordination and to provide additional support or backup

Qualifications:

  • Bachelor's Degree
  • Minimum of 3+ years of recent, full-time administrative support, reporting to 1 or more executives (within last 3-5 years)
  • 3+ years of managing the calendar, expenses, and travel of executive or similar level
  • Tech savvy with expertise in G-Suite, Slack, and Mac (Workday experience a plus)
  • Heavy calendar management experience
  • Ability to concurrently manage priorities from the three VPs
  • Strong interpersonal communication skills, communicates effectively by actively listening, checking for understanding, adjusting communication content by style to meet diverse stakeholders, and providing timely information
  • Highly collaborative
  • Willing to work cross-functionally
  • Work well under pressure in a rapidly changing environment
  • Customer service focus and attitude with a genuine passion for anticipating needs and providing support that exceeds expectations
  • Handle highly confidential materials with discretion and tact
  • Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges
  • Strong project management, organizational, and detailed planning skills with the ability to work on multiple objectives with tight deadlines
  • Extremely organized and able to prioritize and manage multiple projects simultaneously
  • Self-starter
  • Ability to stay on top of new tools and technologies
  • Commitment to the mission of the company

Skills:

  • Event Planning and Management
  • Email Management
  • Expense Management
  • Time Management
  • Teamwork
  • Executive Calendar Management
  • Project Management
  • Communications

About Included Health

Included Health is a new kind of healthcare company, delivering integrated virtual care and navigation. We’re on a mission to raise the standard of healthcare for everyone. We break down barriers to provide high-quality care for every person in every community — no matter where they are in their health journey or what type of care they need, from acute to chronic, behavioral to physical. We offer our members care guidance, advocacy, and access to personalized virtual and in-person care for everyday and urgent care, primary care, behavioral health, and specialty care. It’s all included. Learn more at includedhealth.com.

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Included Health is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Included Health considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance.

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Technology we use

  • Engineering
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An Insider's view of Included Health

What's something quirky about your company?

At 3pm everyday, folks from IT and engineering do planks and increase the time by a couple seconds every day. I'm waiting for them to restart the clock before I join in again, but it's a nice ritual. We are a healthcare company, after all!

Megan

Engineering Manager

What's the biggest problem your team is solving?

To meet the emerging needs presented by COVID-19, we are expanding our capabilities and offering new product packages, building on our core clinical and technological strengths. When the Included Health team is passionate about a problem, we can deliver life changing products and services to our Members with agile speed

Kelsey

Chief of Staff

What does career growth look like on your team?

We're principled in our approach. Here at Included Health I spend a lot of time understanding where an engineer is going, and then working with them to build out a custom plan to get there. Career growth at Included Health is much more personalized vs. following a standard career ladder description.

Nick

Senior Manager, Data Engineering

What is your vision for the company?

Our vision is to personalize healthcare by leveraging technology and combining with the right human connection to navigate everyone, everywhere to the best medical outcomes. Think Jarvis (from Iron Man) as your personal healthcare assistant!

Anant Gupta

Sr. Director, Engineering

What makes someone successful on your team?

Each team member sets the culture of rooting for the team, practicing open communication, and driving healthy debate. They value the importance of their efforts towards making a meaningful difference to the lives of our members which helps them stay engaged and motivated every single day.

Vinay

Senior Software Engineer

What are Included Health Perks + Benefits

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Unconscious bias training
We are committed to hosting an annual unconscious training annually for all employees.
Diversity Employee Resource Groups
We celebrate and support our active ERGs including Mosaic (People of Color), E-Quality (LGBTQA), [email protected], Women In Tech, [email protected], Asian Culture Circle, Wellness and GR Gives Back (Philanthropy).
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
We pay 100% of the healthcare contributions for our full-time employees and have extensive additional health-related benefits from our own product line including expert 2nd opinions, telemedicine, etc
Life Insurance
Wellness Programs
These range from our mindfulness and step challenges to yoga and EAP (free counseling through the Employee Assistance Program). And extra days off during COVID to "rest, recharge, reflect, reset."
Team workouts
Are you ready for your daily 3 pm Team Planking competition? An after-work run or join a relay team to compete in a race!? Our team looks for inspiration from one another to keep moving.
Mental Health Benefits
Our EAP (Employee Assistance Program) includes a few free annual counseling/therapy sessions a year.
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Remote Work Program
Family Medical Leave
Company sponsored family events
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
All salaried employees have a flexible, non-accrued vacation policy to use with manager approval . During COVID, we also added an additional day off every 3 weeks for all full-time employees to rest.
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Happy Hours
Home Office Stipend for Remote Employees
Professional Development Benefits
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Online course subscriptions available

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