Administrative Assistant at Helium 10

| Orange County
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Who are we?

We’re Helium 10, the leading Software company for Amazon sellers. We move fast, really fast, so we need someone who can keep up. We’re experts at our craft (and if not, we become experts, fast!) and we hold each other to a high standard. Why? We’re shaping the future for Amazon sellers and our customers deserve the best. We make tough decisions, own up to mistakes, and above all, we find solutions to problems.

About the job

Helium 10 is looking for an administrative professional to support leaders in the Product organization. The individual in this role will take the initiative to engage with team members, solve problems, gather needed information, produce reports, and carry out work requests to help make team members more productive and effective.

Duties

  • Calendar management responsibility for internal and external meetings
  • Organize meetings, travel, events, and other on or off-site conferences
  • Gather and disseminate key information in support of or on behalf of the executive.
  • Prepare and track expense reports, invoices, and purchase orders
  • Maintain organizational charts for various departments
  • Organize and maintain files and software access

Job Requirements 

  • Bachelor's or Associate's Degree in business-related field is desired.
  • Minimum of 5 years of administrative or similar experience.
  • Strong time management, calendar management. Understands overall group priorities, and aligns schedules and meetings appropriately.
  • Possess excellent organizational and communication skills, be comfortable making decisions, and be comfortable working on initiatives that require confidentiality
  • Self-starter and self-directed: understands the needs of the executive and proactively helps out and addresses gaps and opportunities.

Why you should work for Helium 10!

COMPANY PERKS!

  • Fun atmosphere and company culture
  • Competitive compensation and benefits (70% paid medical, dental, and vision, and much more!)
  • HSA, FSA, life insurance, long term disability, commuter benefits, and tons of ancillary benefit options!
  • 401k match
  • 12 paid holidays
  • Paid time off
  • 4 weeks paid sabbatical after 2 years
  • Flexible work schedules
  • Public recognition platform
  • Virtual happy hours
  • Work sponsored events
  • Tons of educational opportunities
  • Creative workspace

#ZR


Helium 10 needs EXPERTS! If you are a passionate Product Designer and would like to join the Helium 10 family please apply today!

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • AWS (Amazon Web Services)Languages
    • PythonLanguages
    • RLanguages
    • FigmaDesign
    • IllustratorDesign
    • MiroDesign
    • PhotoshopDesign
    • SketchDesign
    • ZeplinDesign
    • ConfluenceManagement
    • Google DriveManagement
    • Google DocsManagement
    • Google SlidesManagement
    • JIRAManagement
    • Monday.comManagement
    • WordpressCMS
    • SalesforceCRM

An Insider's view of Helium 10

How would you describe the company’s work-life balance?

Helium 10 has truly given me the space and resources I need to thrive in both my professional and personal lives. My schedule is flexible enough that I can attend to personal needs as they arise without disrupting my work or the work of my teammates. Having the freedom to work from home has also increased my productivity and improved my mindset!

Ally

HR Generalist

What are Helium 10 Perks + Benefits

Helium 10 Benefits Overview

Here’s a quick look at some of the ways we take care of members of the Helium 10 family:

4 weeks paid sabbatical after two years with the company, and every two years after
Flexible work schedules
Remote work options
Competitive compensation
Full Benefits: Health insurance, FSA, life insurance, long term disability, commuter benefits…the whole shebang and then some
401k plus matching
Paid time off, paid holidays and paid sick time

Culture
Volunteer in local community
Helium 10 provides 16 hours of Volunteer Time Off in order to give team members the time to volunteer in the communities in which we live and work.
Partners with Nonprofits
Helium 10 makes quarterly donations to charitable organizations, both local and international!
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Group brainstorming sessions
Open office floor plan
Diversity
Mean gender pay gap below 10%
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Helium 10 provides long-term disability insurance at no additional cost to all team members enrolled in a medical plan, with the option to purchase extra short-term disability coverage.
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Helium 10 offers basic life insurance at no additional cost to all team members enrolled in a medical plan, with the option to purchase supplemental and dependent coverage.
Onsite Gym
Mental Health Benefits
Our Employee Assistance Program is available to help all team members with mental health concerns, at no cost.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Helium 10 matches 100% of employee's contributions, up to 3% of their annual salary, on an immediate vesting schedule.
Child Care & Parental Leave Benefits
Generous Parental Leave
We offer four weeks of paid maternity leave and two weeks of paid paternity leave for all new parents within Helium 10.
Flexible Work Schedule
Remote Work Program
Helium 10 is fully office-optional!
Family Medical Leave
Helium 10 offers up to 12 weeks of unpaid, job-protected leave per year, as well as maintained health benefits, for any employee eligible under the Family and Medical Leave Act (FMLA).
Vacation & Time Off Benefits
Generous PTO
Helium 10's PTO policy includes two weeks of paid time off for all team members, as well as a Floating Holiday.
Paid Volunteer Time
Helium 10 encourages team members to give back to their communities with 16 hours of volunteer time per year.
Sabbatical
Helium 10 team members have the opportunity to take a four-week paid sabbatical, after every two years of continuous service.
Paid Holidays
Paid Sick Days
Helium 10 offers 24 hours of paid sick time to all team members.
Perks & Discounts
Casual Dress
Commuter Benefits
Helium 10 offers pre-tax transit and parking benefits to all team members.
Company Outings
Each team at Helium 10 has their own quarterly team building budget for paid team outings, in addition to company-wide annual holiday parties and other events.
Stocked Kitchen
Helium 10's stocked kitchen includes unlimited snacks - both sweet and savory! - coffee & espresso, hot and cold filtered water, and more!
Happy Hours
Helium 10 regularly hosts paid virtual happy hours for our distributed team.
Parking
Our building at Discovery Park in Irvine has a spacious parking lot with no parking fees!
Professional Development Benefits
Cross functional training encouraged
Promote from within
Online course subscriptions available
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