Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world’s most vibrant centers of commerce, approximately 990 million square feet in 19 countries. Some of the world’s largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create competitive advantage. As the top ranked U.S. company and sixth overall among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.

Job Title:

Administrative Assistant

Company:

Prologis

Do you want to play a role in global commerce?

Prologis is seeking a professional Administrative Assistant for our Columbia, Maryland office. This position will support multiple team members and prioritize office operations. We strive for genuine customer happiness, requiring a flexible people person, attention to detail, and an extraordinary teammate.

What’s needed in order to do that:

• Answer and advise all incoming calls from customers and vendors in a friendly manner, providing caller with general information and when vital, directing callers to appropriate team members or voice mail.
• Greet customers and visitors to the office and coordinate larger internal and external meetings.
• Provide support through copying and mailing (send, review and distribute). Schedule all pick-ups and deliveries for courier service.
• Order and stock kitchen, break room and office supplies on a regular schedule and as needed. Track expenses against budget throughout the year.
• Organize office meetings, office lunches, holiday parties, and other office events.
• Schedule and organize meetings, conference calls and appointments for assigned team members. Prepare items in relation to meetings and events, including but not limited to, documents, materials, meal orders, and attendance confirmations, questions, and issues.
• Maintain outlook calendar appointments and contacts for assigned staff.
• Maintain scheduling for all conference rooms daily as well as set up video conference calls.
• Own the completion and processing of expense forms while tracking corporate credit card to ensure timely processing and payment for assigned staff. Assist in booking travel for assigned team members.
• Serve as liaison with IT to coordinate office upgrades and address technology issues. Ensure assigned office equipment is adequately maintained and secure. Contact appropriate department to report service issues. Assist in new employee hire IT coordination.
• Work closely with other support team members through cross-training and backup support.
• Assist Leasing, Property Management, & Marketing Departments as needed.
• Prepare and code invoices in PeopleSoft Financials database in a timely manner.
• Assist Property Management Department with including but not limited to quarterly billing, A/R follow-up & collections and direct communication, etc.
• Assist Marketing with updating site/stacking plans and events as needed.
• Willing to tackle other duties as assigned.

Tell us if you’re ready.

• High school diploma or general education degree (GED); and related experience and/or training.
• Administrative Assistant experience preferred with the desire to grow.
• Demonstrates ability and success in a fast-paced environment with changing priorities.
• Possesses excellent proofreading, writing and grammar skills as well as attention to detail and accuracy.
• Ability to use computer software and web-based applications.
• Ability to carry out specific verbal and written instructions.
• Excellent customer service and interpersonal skills to communicate via email with customers, vendors, and the Prologis team.
• Ability to handle multiple projects and tasks daily with efficiency and accuracy, organize and prioritize work assignments to meet timelines, and execute responsibilities with importance and follow-through.
• Positive, proactive work ethic and approach.

Preferred Skills & Experience:

• MS Office Suite (e.g., Word, Excel, PowerPoint, Outlook)
• BOX
• Salesforce
• Yardi
• Peoplesoft
• Adobe Suite

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.

As a condition to the commencement of your employment, Prologis requires proof of full vaccination against COVID-19. You are considered fully vaccinated two (2) weeks after your second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two (2) weeks after a single-dose vaccine, such as the Johnson & Johnson vaccine. Prologis will consider requests for a reasonable accommodation as to the vaccination requirement on the basis of a disability or sincerely held religious belief in accordance with applicable law.

#LI-HB

People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All job offers are contingent upon successful completion of drug screen and background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:

Full time

Location:

Columbia, Maryland

Additional Locations: