Administrative Assistant
We are Veritone
We are driven by the belief that Artificial Intelligence is mankind’s greatest invention. It is the key to building a safer, more vibrant, transparent, and empowered society. We are determined to be an active contributor to shaping our future for the better. We care about the ethical implications of AI and the prosperity and well-being of all individuals, as well as the growth and continued successes of our employees, customers, and partners.
Veritone’s mission today is more important than ever. We’re here to democratize AI and enable every organization and every person with the power of AI. What started in 2014 with the idea of providing unified access to hundreds of cognitive engines through one common software infrastructure, evolved to the world’s first AI operating system, aiWARE, which orchestrates a diverse ecosystem of cognitive engines to power intelligent automation for both commercial and government organizations. As we progress, we will continue to move humans from “in” to “on” to “out of the loop” to help them accelerate workflows, save time and costs, and uncover new insights and opportunities. You can view us at: www.veritone.com / www.veritoneone.com
What You’ll Do
- Organize and schedule meetings and appointments for executives, as needed.
- Create and submit executive expense reports if needed, obtain receipts and help reconcile the central credit card each month.
- Assist with team meetings, including, but not limited to, taking notes, providing summaries of follow-up items and distributing reports and other related documents.
- Provide general support to visitors
- Point person for maintenance, mailing, office supplies, snacks and Friday lunches.
- Manage relationships with vendors, service providers and landlord, ensuring all items are invoiced and paid on time and within budget.
- Prepare workspaces for new hires including coordination with People Operations and IT.
- Work with IT to establish connections for office wide meetings
- Coordinate office staff activities within timeframes and budgets
- Work in tandem with the Exec Admin team if needed (direct executives to next meeting, help with scheduling if needed, etc.)
- Get and distribute mail from the box each day.
- Keep the office presentable and supplies adequately stocked.. Be available for overtime and assisting with off-site events as needed.
What You'll Need
- 2+ years of office and professional experience.
- Excellent communication skills
- Demonstrated self-starter, problem solver and forward-thinking attitude.
- Ability to work within the corporate office Monday through Friday 8:00 am to 5:00 pm.
- Must be organized and be able to thrive and deliver in a fast-paced, highly energetic, and nimble environment.
- Must be flexible and able to multitask, switch gears easily
Bonus Points If
- Tech-savvy required (Mac, G-Suite Word, Excel and Expense / Travel Softwares)
- Experienced with office moves
- Bachelor’s Degree in business or related field.
What’s In It For You
- A competitive compensation package.
- Stock Options.
- Flexible Time Off.
- Quality benefits: medical, dental, vision, 401K.
- An opportunity to be a part of the next big thing in artificial intelligence!
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
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