Overview
Responsible for ensuring department level operations run smoothly, especially as it relates to people, events and special projects. Ensure deliverables are well coordinated and fulfilled in accordance with management expectations and quality standards. Also provide administrative support to Managing Director as required.
Job Description

• Manage the department's yearly strategic planning process and report monthly metrics to the Strategic Planning committee
• Source, coordinate and manage all of the divisions off-site and special events
• Coordinator for numerous one-off internal business projects with management, which includes logistical, operational, and budget implications. Ensure adherence to project timelines and standards, (e.g. restructuring meetings for efficiency, developing divisional reporting processes)
• Liaison with human resources to support needs for the division, including assistance with job descriptions, staff requisitions, recruitment, background checks, offer letters, employee status changes and training
• Administrative support for executive leaders including meeting management, expense reports, travel and mailing needs
• Responsible for maintaining space plan and working with facilities and IT to coordinate moves
• Responsible for tracking invoices and ensuring they are processed and paid in a timely manner by accounts payable
• Coordinate staff events, such as staff appreciation lunches, events lead by the culture committee, quarterly sales meetings and quarterly town halls
• Perform other related duties as required and assigned
• Demonstrate behaviors which are aligned with the organization's desired culture and values

Ideal Candidate will have the following:

• Bachelor's Degree in Communications, Business Administration or related field required
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Visio)
• Project management skills
• Effective written and verbal communications skills
• Must be a team player with strong attention to detail and able to work independently
• Proven track record at delivering timely and accurate information in a fast-paced environment
• Excellent critical thinking, problem solving and mathematical skills, and sound judgment
• Financial Services and, if possible, mortgage industry experience preferred
• Human Resources & administrative experience preferred
• Strong business acumen and ability to interface effectively with executive management

Years of Experience:
3Education:
Bachelor's Degree