Office/Project Manager & Administrative Assistant

Summary of Competitive Benefits & Perks:

• Health/Medical Insurance including Dental and Vision
• 401(k) with company match
• Paid time off
• Bonus/Target Incentive
• Tuition Reimbursement
• Complimentary usage of modern in-house fitness center
• On-premise full-service dining center discounts
• Discounts via the company’s EAP
• Monthly Employee Recognition Programs
• Referral bonus
• Pre-tax transportation options
• Plus more!

DUTIES & RESPONSIBILITIES: Duties will include, but are not limited to the following:

• Contributions & Special Project Manager:
• Follow established procedures for all Affiliated Company Contributions through the Chairman’s office.
• Coordinate requests, streamline documentation, verify contribution status, and maintain contribution databases. 
• Office Manager:
• Order and maintain office supplies.
• Basic filing duties.
• Administrative Assistant: To ensure seamless support for the Chairman whenever the Executive Administrator is occupied or out of the office:
• Make sure reception area is fully covered and its processes are completed.
• Receive and place phone calls on behalf of the Chairman.
• Maintain the Chairman’s inbox and outbox with daily reports, memos, and other key documents as needed.
• Maintain established hard copy and electronic filing system.
• Scan, copy, print and fax information and documents as needed or requested. 
• Prepare draft written responses and send documents/correspondence as requested.
• Open, sort and distribute mail. 
• Hand deliver documents as requested.
• Be responsible for special assignments as requested.
• Provide back-up support to other employees as needed and as directed.

JOB REQUIREMENTS (SKILLS / ABILITIES):

• Punctual, dependable and reliable.  Note: All work is performed in the business office location only.
• Possession of strong organizational skills.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
• Ability to work in a positive and cooperative manner with fellow team members.
• Must possess strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Capability to work in fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Knowledge of MS Office (Word, Excel, PowerPoint, Outlook).

EXPERIENCE/EDUCATION:

• 4-7 years of administrative level support.
• Associate's Degree preferred.