- Oversee facilities and building services, including housekeeping, repairs, and maintenance, in coordination with property management.
- Administer contracts, leases, and vendor relationships, including renewals, compliance documentation, and cost optimization.
- Provide end-to-end employee support including travel bookings, transportation, hospitality arrangements, ID/access management, and event logistics.
- Oversee IT and communication assets (laptops, mobile devices, SIM cards, data cards, Wi-Fi) including vendor coordination, procurement, and inventory tracking.
- Maintain accurate records of office assets, vendor invoices, and insurance policies; ensure timely renewals and claim processing.
- Prepare and monitor administrative budgets, process expenses, and manage payments through corporate finance systems.
- Partner with HR to support onboarding, offboarding, and benefits administration (health insurance, GPA, employee claims).
- Develop and deliver regular administrative reports and dashboards for management.
- Continuously identify and implement improvements to enhance efficiency, reduce costs, and digitize workflows.Administration & Office Activities- Coordinate with transportation providers for employee and guest travel.
- Organize employee celebrations and guest hospitality, including catering and event arrangements.
- Arrange printing of branded office materials such as business cards, envelopes, and signage.
- Manage recurring orders for water, pantry supplies, and consumables for refreshment stations.
- Oversee lease agreements, office maintenance contracts, and related renewals.
- Arrange mobile and internet services (SIM cards, international roaming, Wi-Fi data cards) as needed.
- Manage hotel reservations and event logistics for staff and guests during business travel and exhibitions.
- Coordinate procurement and lifecycle management of IT assets (e.g., laptops, iPhones), ensuring timely setup, repairs, and vendor payments.
- Serve as the point of contact for network and IT service providers to resolve issues promptly.
- Liaise with HR and insurance brokers to manage employee health insurance and benefits.Key Result Areas (KRA)- Maintain uninterrupted availability of critical office supplies and services.
- Ensure 100% compliance on lease agreements, vendor contracts, and statutory renewals.
- Deliver accurate budget reports within defined variance thresholds (<5%).
- Provide seamless employee support across travel, onboarding, and claims within established SLAs.
- Maintain high employee and guest satisfaction with administrative support and workplace environment.Qualifications & Skills- Strong organizational and multitasking skills with a focus on attention to detail.
- Proficiency in Microsoft Office and Google Workspace; familiarity with ERP or procurement portals is a plus.
- Excellent communication, vendor management, and negotiation skills.
- Ability to work independently while maintaining confidentiality and professionalism.
Top Skills
What We Do
Grass Valley is the leading technology provider for the live media and entertainment industry. Trusted by the world's top media producers, powering their media centers, mobile production units, 24-hour newsroom, and sports streaming platforms.
As the number one trusted partner in media technology, Grass Valley enables content owners and service providers to create and deliver live experiences in the most efficient way. Whether it’s IP-native cameras or state-of-the-art cloud production platforms, Grass Valley is at the forefront of ground-breaking live media innovation. Grass Valley continues to pioneer market-leading advances based on cloud and software efficiency to transform live content for the streaming era today and in the future.
Headquartered in Montreal, Grass Valley has been engaged in the media technology business for over 60 years. For information about Grass Valley solutions and services, please visit grassvalley.com.
