Office Administrator

Who We Are 

At Helios, we embrace the power of innovation and forward-thinking, and advance beyond ambition. We pride ourselves on our ability to turn pragmatic concepts into proven realities, making excellence in execution our standard. In a world where change is the only constant, we thrive on the edge.

Our company was founded on a vision of illuminating new possibilities for our clients. We are a hybrid of media, branding, creative, social commerce, social media, and tech development. All backed by permanent equity that keeps us forever independent. Join us as we redefine what's possible and shape the future together.

We are looking for a Dynamic Office Administrator who will be in charge of: 

• Manage daily office functions, including ordering and maintaining office supplies, overseeing office maintenance, and ensuring all equipment is in working order.
• Maintain and manage relationships with vendors for services such as internet, cleaning, water supply, and office maintenance. Ensure contracts are up-to-date and services are provided efficiently.
• Organize and execute company events, including holiday celebrations, Founder's Day, and leadership training sessions. Coordinate logistics and ensure events run smoothly.
• Act as a point of contact for employee requests and concerns, providing support and solutions. Facilitate communication between employees and management, and assist in conflict resolution when needed.
• Develop and enforce office policies and procedures to improve efficiency and compliance.
• Address and resolve any issues that arise within the office, from equipment malfunctions to interpersonal conflicts, with a proactive and effective approach.
• Ensure that tasks and projects are completed on time and to a high standard, demonstrating strong execution skills.

Preferred Qualifications:

• 2 - 3 years of experience in similar roles
• Strong organizational and multitasking skills.
• Live in or near to Santa Monica
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in G-suite 
• Strong problem-solving abilities and attention to detail.
• Ability to take initiative and work independently.

Recruitment Process:

You will be contacted by our team within 72 hours of your application. Our recruitment process takes a maximum of 21 days from the first interview and you will be notified in case of success or failure.

Helios WorldWide is an Equal Opportunity Employer committed to providing a workplace free from discrimination or harassment. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation. Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.