NERA Executive Assistant (San Francisco)

Company:NERA

Description:

Since 1961, NERA (https://www.nera.com) has provided unparalleled guidance on the most important market, legal, and regulatory questions of the day. Our work has shaped industries and policy around the world. Our field-leading experts and deep experience allow us to provide rigorous analysis, reliable expert testimony, and data-powered policy recommendations for the world’s leading law firms and corporations as well as regulators and governments. Our experience, integrity, and economic ingenuity mean clients can depend on us in the face of their biggest economic and financial challenges.

We have an immediate opening for an Executive Assistant in our San Francisco office.

Job Description:

The Executive Assistant provides high-level support to Senior Managing Directors, Managing Directors and their teams and will be involved in various project management and complex administrative tasks that are often highly confidential and time sensitive.  You will help manage deadlines, analyze and organize information, and request information from others. Working in a team environment, this role requires excellent attention to detail and accuracy.  You must be able to effectively multi-task and be very flexible to work as part of project teams in a fast-paced environment.

This role provides an opportunity to work in a collegial but intellectually challenging environment and learn about a variety of topics, including the intersection between public policy and economics.  The successful candidate will be an integral part of a team dedicated to producing first-class work in high profile, “bet the firm” litigation matters and in the creation of impactful white papers on important economic and public policy issues.  You will also learn the ins and outs of the business processes used by one of the world’s leading economic consulting firms, including information technology, billing and contracting, and time management. 

Responsibilities include:

• Formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control

• Preparing and editing figures and graphics in expert reports; working with graphics professionals to coordinate publications consistent with NERA style guidelines

• Creating Word, Excel and PowerPoint files that adhere to company identity and document standards

• Conducting basic research

• Coordinating meetings (internal and external venues) including room booking, vendor/AV set up, material preparation, security registration, and meal catering across multiple time zones

• Entering new project opportunities, checking for conflicts, and locating client information using NERA’s global database

• Preparing client engagement letters

• Working with NERA/OWG contracting teams to respond to client requests for forms, business licenses, etc. needed for contracting

• Preparing, reconciling and tracking expense and tracking reimbursements

• Managing Outlook calendars

• Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries

• Using CRM software to maintain and update executive contacts and interactions

• Completing forms/contracts using Adobe Acrobat.

• Updating CVs for executive team and posting resumes on intranet

• Preparing monthly invoices, including cover letters/support documents, and following up with NERA billing team and clients

• Organizing/binding case documents and preparing materials for internal and client meetings

Requirements:

• Five years’ experience providing administrative support, preferably in a legal or professional services environment; Bachelor’s degree preferred—specifically in business or a liberal arts major such as English

• Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment

• Knowledge of or background in finance, economics and/or legal services a plus

• Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook

• Excellent oral and written communications skills, proofreading/editing skills and attention to detail

• Project management experience

• Outstanding client interaction and interpersonal skills

• Good judgement and ability to solve problems independently and discreetly

• Ability to maintain composure in stressful situations occurring as a result of heavy workloads or tight deadlines; ability to anticipate needs of team members by prioritizing responsibilities and proactively managing schedule changes

We offer a challenging and rewarding work environment, competitive compensation and benefits, and skills-enhancement training.

The applicable base salary for this role is $90,000 – $95,000 per year and eligible for overtime.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives. We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

NERA’s clients value our ability to apply and communicate state-of-the-art approaches clearly and convincingly, our commitment to delivering unbiased findings, and our reputation for quality and independence. Our clients rely on the integrity and skills of our unparalleled team of economists, backed by the resources and reliability of one of the world’s largest economic consultancies. NERA serves clients from more than 25 offices across North America, Europe, and Asia Pacific. NERA provides an environment in which dedication to client and project success, individual professional development, and fun are at the forefront. The work environment is collegial, and there are numerous opportunities to learn and connect with staff at all levels.

#NERA

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit corporate.marsh.com, or follow us on LinkedIn and X.

As part of Marsh (NYSE: MRSH) Management Consulting, NERA Economic Consulting (http://www.nera.com/) is a global firm of experts dedicated to applying economic, finance, and quantitative principles to complex business and legal challenges. For half a century, NERA's economists have been creating strategies, studies, reports, expert testimony, and policy recommendations for government authorities and the world's leading law firms and corporations. We bring academic rigor, objectivity, and real world industry experience to bear on issues arising from competition, regulation, public policy, strategy, finance, and litigation.

Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting [email protected].

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.