Position Summary
Assist and support Head of Division in daily administrative tasks and bureaucratic practices.Role and Responsibilities
Key Responsibilities:
Assist Head of Division, handling daily administrative activities such as correspondence, mail, phone calls, office expenses, business expenses, invoices etc.
Organize and manage internal and external business meetings, providing scheduling, presentations and all other required communications and materials.
Plan Head of Division business travels, including international travel arrangements (i.e. flights and accommodations), managing travel expenses.
Ensure to share and spread information, procedures and guidelines with internal function.
Support sales and marketing to organize marketing events and commercial meetings.
Contribute and support the workplace improvement through activities such as team offsite, townhall meetings, etc.
Manage division stationery booking and other support activities as required.
Skills and Qualifications
Educational Background: Bachelor’s degree.
Computer Knowledge: Good Excel required and Power Point proficient.
Language Knowledge: Excellent written and spoken English.
Others: Excellent communication skills. Interpersonal Skills. Strong organisational skills and the ability to multitask. The ability to be proactive and take the initiative. Flexibility and adaptability.
Discretion and trustworthiness.
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