Manager of Japan Fund Administration

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Job Title: Manager of Fund Administration

Location: Dalian

Description

The Manager of Fund Administration will be responsible for leading the Dalian Japan Closed-ended Fund Administration team, which is dedicated to providing Fund administration services to Japan client. This role requires strong leadership to manage a bilingual/trilingual team, deep familiarity with Japanese business practices, a solid understanding of Japanese Finance and accounting regulation and practice, experience in Fund/SPC finance industry is highly preferred. The successful candidate will ensure service delivery meets the quality and timeliness standards required by the Japan Head Office and regulatory bodies.

Service Delivery & Quality Control (80%)

• Japan Closed-ended Fund Admin operation: Coordinate with Shanghai operation team Japan onsite team to complete the business migration to Dalian on schedule, ensure Dalian team start to deliver the services on time and with high quality.
• Japan Closed-ended Fund Admin operation: Set up operation team and lead the members to learn and take over the Fund Admin tasks from Shanghai operation team or Japan onsite team. Monitor the training schedule, quality and ensure the knowledge is well documented.  
• Japan Closed-ended Fund Admin operation: Help and support members learn fund accounting related professional knowledge, solve knowledge gap problems.
• Japan Closed-ended Fund Admin operation: Be the contact point for Dalian team during migration and routine operation.
• Operational Management: Manage the team's operations, ensuring efficient utilization of resources and meeting Service Level Agreements (SLAs).
• Process Optimization: Drive efficiency and quality improvements by optimizing outsourcing processes, standardizing workflows, and leveraging technology to support the Japan operations.
• Internal Controls: Ensure the team's processes adhere to internal control requirements and manage documentation.

Leadership & Management (20%)

• Team Leadership: Lead and develop a team of Japan Closed-end Fund administration professionals in Dalian, ensuring high engagement, technical proficiency, and cultural alignment with the Japanese team.
• Stakeholder Management: Act as the primary escalation point and interface between the Dalian service delivery team and the Japan client and Apex Japan team. Conduct regular service review meetings and manage expectations.

Qualifications and Experience

• Education: Bachelor's degree or higher in Finance, Accounting or a related discipline.
• Experience: Minimum of 10 years of relevant experience in Japanese accounting operation or fund admin operation, with at least 5 years in a managerial role leading a team in a BPO or SSC environment.
• Language Proficiency: Business-level fluency in Japanese (both written and spoken) is mandatory for communication with the Japan client. Professional working proficiency in English is also preferred.
• Technical Foundation: Solid understanding of Japanese finance and accounting operations, familiar with both JGAAP and IFRS, fund admin/fund accounting experience is highly preferred.

Skills Required:

• Trilingual & Cross-Cultural Communication: Exceptional ability to communicate technical subjects clearly across language (Japanese/Chinese/English) and cultural boundaries.
• Service & Quality Focus: Dedicated to providing a high-quality, customer-focused service that aligns with the stringent standards of the Japanese corporate environment.
• Process Excellence: Proven ability to analyse, document, and streamline complex transactional processes in an outsourcing model.
• Self-driven, detail oriented, be of high responsibility and good communication skills.
• Qualified CPA/ACCA or participator is a plus.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.