Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Corporate Team as a Legal Support Specialist located in our Phoenix office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

This role will be based in our Phoenix office, on a hybrid basis (four days in office). Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director.

Position Summary

The Legal Support Specialist provides high-level legal support to a team of attorneys and provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s). Candidate should be flexible to work overtime as needed.

Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time.  The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients.

Key Responsibilities

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, or other practice specific documents  

• Maintains legal files (both paper & electronic), organizes and files documents in designated order

• Updates transaction information, scans and organizes legal files

• Manages document deliveries and tracks final executed documentation, including:

  • Prepares signature pages for execution and distribute same to all closing parties via electronic means (e-mail, DocuSign, Adobe E-Sign, etc.).

  • Compiles fully executed transaction documents via PDF, including inserting executed signature pages as well as any related Exhibits/Schedules.

  • Distributes final closing binders via our file transfer portal (GT Liquid Files).

• Submits Conflicts Request for new matter openings; prepare draft Engagement Letter for same.

• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable

• Understands firm available resources and leverage most effective resource for desired results

• Assists with overflow work and other special projects as assigned

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses

• High attention to detail, outstanding organizational skills and the ability to manage time effectively

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

• Ability to collaborate well in a team

• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

• Position also requires the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred

• 3-5 years of experience within a law firm or other professional organization

• Knowledge of laws, legal codes, or agency rules of assigned practice group/dept.

• General knowledge of corporate transaction documents

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.