Payroll & Benefits Specialist at Inspire

| Santa Monica
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ABOUT US

Inspire is a clean energy technology company on a mission to transform the way consumers access clean energy and to accelerate the world’s transition to a net-zero carbon future.

We provide our customers with access to renewable energy from wind, solar, and hydro powered sources without service interruptions or costly installations at a flat, predictable monthly rate. For every year that a customer spends with Inspire Clean Energy, they have a greater impact on climate change than 10 years of strict recycling.

Our rapidly growing team of mission-driven, climate enthusiasts is passionate, innovative and committed to a better future for the planet.

POSITION SUMMARY

Inspire’s People Operations Team is seeking a Senior Associate, Payroll and Benefits, who will be an exceptional addition to our growing team. As a Senior Associate of Payroll and Benefits at Inspire, you will adopt a “payroll and benefits as a product” approach to building and iterating on payroll and benefits best practices to enable our Avengers to do world-class work and crush their goals, live our values and accelerate our mission. Under limited supervision, the Senior Associate of Payroll and Benefits will perform activities related to the company’s payroll, benefits, and people operations processes. This role will be Inspire’s subject matter expert with all payroll, benefits, and people operations administration.

THE SR ASSOCIATE, PAYROLL & BENEFITS HAS 6 MAIN RESPONSIBILITIES

    1. Payroll Processing: Processes payroll efficiently and accurately: Responsible for full cycle payroll processing which includes: new hire processing, time entry, payroll register reconciliation, reporting, and taxes. Manages the development, implementation and delivery of various payroll services while providing high quality results. 
    2. Payroll Reporting: Collects payroll, benefits data and compiles data for reports; identifies and researches payroll issues, and recommends solutions; prepares and distributes required reports.
    3. Audits & Maintains Payroll Records: Partners with the Finance team to audit payroll records, leaves of absences, and wage & hour regulations ensuring accurate processing and to minimize potential risks.
    4. Compliance & Legislative Updates: Ensure processes and procedures are in compliance with state and federal requirements. Proactively recommend solutions for upcoming changes in legislation related to payroll practices and processes.
    5. People Operations Systems Administration: Manages and maintains Inspire’s HRIS, Payroll, and Time and Attendance platforms. Partners with Inspire's third party HRIS vendor to mitigate system errors, and collaborates with key stakeholders to implement updates and new functionalities.
    6. Benefits Administration: Administer all employee benefit programs including enrollments and terminations. Plans, conducts and reports results of audits to ensure all enrollments are accurate. Works closely with Finance for quarterly and year end payroll and benefits audits.  Fulfills all governmental regulatory mandates and ensures filings are performed as required. Processes monthly billings from providers. Reviews billings for accuracy and approves for payment in a timely manner. Resolves discrepancies with carriers and payroll. Administers benefits for FSA, DCA, and  COBRA including enrollments, changes, and terminations.
    7. Point of Contact for Payroll and Benefits Information Requests: Employs a customer service mindset to resolve employee or agency questions and requests in a timely and thoughtful manner.

SOME YEAR 1 DELIVERABLES

  • Implement a payroll and benefits standard operating procedures manual that outlines processes for both payroll and benefits administration.
  • Evaluate and recommend a comprehensive and efficient process for Inspire’s multi-state workforce, including but not limited to timekeeping, data entry, and reconciliation of payroll. 
  • Gather requirements and mitigate risks for entry into new states for both exempt and non-exempt hires.
  • Implement policies and processes for Inspire’s multi-state operations related to remote work and relocation.

SUCCESS METRICS

  • Accurate and timely payroll processing with minimal errors.
  • Demonstrate SME level knowledge and gain the confidence of the business.
  • Implement payroll and benefits systems and processes that are efficient.
  • Implement systems and processes for self-service for Avengers, managers, and administrators to elevate the overall user experience.

DESIRED TRAITS

  • Analytical - exceptional analytical skills, strong communication and organization skills. 
  • Organized - Ability to complete multiple tasks and high volume of work on deadlines. Excellent time management, organizational, and follow-through skills.  Proven ability to respond quickly and accurately to requests for and to provide excellent service.
  • Detailed - Strong attention to detail and ability to edit and proofread.  Possess a creative outlook with a problem-solving attitude. 
  • Conscientious - organized and diligent around policy and procedure, taking care to ensure compliance and full resolution
  • Methodical - gains energy from a repeated behavior, consistently follows a process, is predictable and reliable
  • Confident - quickly establishes themselves as a trusted advisor and subject matter expert
  • Inquisitive - ask questions to understand and gain perspective

EXPERIENCE

  • Must Have
    • 3+ years of experience in processing a bi-monthly payroll for a mixed non-exempt and exempt workforce, and multi-state payroll processing experience.
    • Strong knowledge of wage and hour compliance under FLSA
    • Experience in HRIS and Payroll systems implementation.
    • Experience with wage garnishments.
    • Strong understanding of Payroll, Finance, and HR functions and interdependencies with other functions.
    • Experience working with large internal sales teams and understanding bonus and commission plans.
    • Possess a high degree of integrity and the ability to maintain confidentiality and discretion with sensitive information.
    • Self-starter with ability to work with little direction and produce results.
  • Nice to Have
    • Experience working with a Professional Employer Organization (PEO), preferably TriNet
    • HRIS implementation experience with vendors such as: ADP, PayCom, Paylocity, and Paychex.
    • Experience in conducting front and back end benefits open enrollments.

#LI-Hybrid

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An Insider's view of Inspire

What are some social events your company does?

As the cherry on top to our mission-driven work, Inspire's community is top-tier. A couple of my favorite events have included beautifying the city on Earth Day, awarding top talent at The Windy's, and learning how our industry can take steps to be more equitable. With every happy hour, I'm reminded how enchanting my fellow Avengers truly are.

Lindsey Tod

Sr. Manager, Sales & MX Enablement and Alignment

How does the company support your career growth?

Inspire has helped me take my career to the next level, but most importantly, empowered me to find my passion! Having started my career in Member Experience and Operations, I was able to build a strong foundation of how the business works. I use that knowledge every day as a Product Manager, implementing automation and helping our business scale!

Meghan Griffiths

Director, Retention Services

What are Inspire Perks + Benefits

Inspire Benefits Overview

Inspire’s culture balances the serious nature and tone of a professional company with the move-fast-and-execute tone of a rapidly growing emerging tech company. We believe in working hard and producing, but doing it in a positive and friendly environment where collaboration is rampant.

Inspire calls its employees Avengers. It’s a team out to even the score on behalf of the common man, to challenge the status quo and confront apathy and old-world bureaucracy. Every Avenger lives for the mission: To build the world’s most consumer-focused clean power platform and inspire a connected moment towards a brighter energy future. Avengers are scrappy, restless, humble and committed to balancing passion with purpose and profit.

Inspire offers competitive compensation and equity packages, plus benefits such as health, vision, life, and dental insurance - Not to mention, unlimited vacation, 401(k) plan, a dog friendly workplace & LOTS of cupcakes!

Culture
Volunteer in local community
Inspire's Sustainability team and 3 Employee Resource Groups offer ample opportunities to get out in our local communities, connect with our mission, and further our impact.
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Documented equal pay policy
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Diversity manifesto
Diversity Employee Resource Groups
Inspire has 3 active employee resource group for our BIPOC, Women, LGBTQIA+ communities and allies that offer monthly programming & bonding opportunities for members.
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Inspire regularly offers Wellness focused programming for employees, including awareness & training sessions hosted by experts, company wide wellness challenges, and onsite exercise classes.
Team workouts
Group challenges & competitions coordinated in our #workout slack channel and access to unlimited workouts through our wellbeing app offerings to all employees.
Mental Health Benefits
Unlimited subscriptions to wellbeing apps to support healthy habits like meditation and therapy and monthly selfcare workshops to equip employees with tools to prioritize their wellbeing.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Inspire provides employees with a flexible work schedule that includes flexible start and end times.
Remote Work Program
Our remote work program includes work remotely on occasion as needed.
Family Medical Leave
Company sponsored family events
Inspire sponsors family oriented events annually.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
In addition to internal monthly programming and events, Inspire holds an annual All Company Retreat for employees to connect with our mission and one another
Game Room
Avengers have access to a variety of games in our indoor/outdoor community area. Ping pong tournaments are a crowd favorite amongst our employees!
Stocked Kitchen
Employees enjoy a kitchen filled with a variety of snacks, LaCroix, and cold brew and kombucha on tap.
Happy Hours
Happy hours happen regularly at Inspire HQ, both within teams and company-wide. We hold an annual Halloween happy hour & costume competition as well as an end of year Holiday Party.
Parking
We offer Inspire employees on-site parking.
Pet Friendly
Inspire is a dog friendly office.
Recreational Clubs
Relocation Assistance
Inspire offers relocation assistance for certain roles.
Home Office Stipend for Remote Employees
Inspire works with employees to get them the remote items that will help them be most productive in their at-home offices.
Professional Development Benefits
Job Training & Conferences
Inspire offers employees professional development opportunities like onsite training courses, the ability to attend job related conferences and seminars.
Tuition Reimbursement
Diversity Program
Lunch and learns
Inspire hosts a monthly 'Coach It Corner' series where employees have a platform to share their area of passion or expertise with the larger business!
Cross functional training encouraged
Promote from within
Customized development tracks

Additional Perks + Benefits

Inspire puts a strong emphasis on supporting the wellbeing of all employees. In February, we launched company-wide Wellness Days to prevent employee burnout. Our team gets 1-2 days off per month to take time for themselves to unwind, rest, and take care of themselves.

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