HR Coordinator (Hybrid)

| Portland, OR
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M Financial Group is a community of leaders comprising the best and brightest minds in our industry. By combining individuals' expertise and skill, M Financial Group has become a powerful force committed to advancing the interests of our industry, communities, and clients for over 40 years. M's solutions are rooted in the diverse expertise of our team, our collaborative approach to innovation and our comprehensive support.

We embrace a progressive, dynamic mindset for every role. M Financial Group provides a professional community that actively supports individuals with diverse backgrounds and perspectives who come together to build and support best-in-class solutions. If you're looking to be a part of a high performing, collaborative, and dedicated team, M Financial Group is in search of an HR Coordinator to join our team.

The HR Coordinator will provide day to day clerical and administrative support in the day-to-day operations of the HR functions and responsibilities. The ideal individual will have the ability to exercise good judgment and diplomacy in a variety of situations and the ability to seamlessly balance competing priorities. This role is a key hub for customer service between internal and external colleagues and is an integral role within the Human Resource team.

Responsibilities

HR Support :

  • Maintain HRIS records and employment changes including new hire, transitions, termination, salary, Incentive, benefit changes etc.
  • Assist in the Bi-weekly processing of payroll and review payroll for accuracy
  • Code and process HR related invoices
  • Prepare new hire and termination information and checklists
  • Coordinate HR meetings (orientation, open enrollment meetings, performance management, trainings, wellness, benefit fairs, etc.)
  • Track and process activity and prepare new hire, recruiting and termination reports as needed
  • Compile, track, scan, file and upload HR documents for record keeping
  • Review HR Intranet pages to ensure accurate and up to date information is accessible for team members
  • Provide clerical and administrative support to the Human Resource team
  • Assist with day-to-day HR functions and duties
  • Plan, schedule and assist with in-person, virtual, and hybrid meetings
  • Answer telephone calls and respond appropriately and proactively to varying issues
  • Act as a liaison to M employees, keeping lines of communication open while appropriately managing confidentiality and sensitivity
  • Conduct employee verification of employment
  • Complete special projects as directed
  • Have a desire to always improve and bring ideas and solutions to the table
  • Cross train on the front desk in order to cover the desk for team meetings (1-2 hours per week)
  • Perform other duties as assigned

Talent Support:

  • Assist with recruiting efforts by scheduling candidate interviews with management and interview panels
  • Utilizing the recruiting system, maintain up to date analytics to report on recruitment activity and data
  • Review and post approved positions to the recruiting system
  • Participate in administrative tasks related to recruiting efforts including lower-level position resume review
  • Perform other duties as assigned

Qualifications:

  • Bachelor's degree or equivalent combination of education and work experience preferred
  • Ability to work independently, demonstrating initiative, drive, orientation to goal accomplishment, attention to detail and organizational skills
  • Proven ability to track, prioritize and report status of multiple projects, re-prioritizing as necessary to meet changing deadlines
  • Proven ability to work with changing requirements/priorities using internal/external resources
  • Proven ability to maintain composure while managing multiple competing priorities
  • Effective critical thinking and problem-solving skills
  • Ability to maintain discretion and confidentiality
  • Ability to develop and maintain effective working relationships with Accounting Team members, other M Financial Group team members, M Member Firms, carriers, and other external parties
  • Excellent written and verbal communication skills, visual acuity for proofreading and document preparation
  • Proficient using a computer and a variety of software applications including Microsoft Word, Excel, PowerPoint, Teams, Adobe and Outlook

Job Conditions and Environment

  • Hybrid work environment offering a blend of virtual/work from home and onsite days designed to support flexibility
  • Normal office environment/desk assignment
  • Extensive use of PC's, computer terminal, display, keyboard, and mouse
  • Extensive hands-on work with documents, spreadsheets, and other written documents
  • Minimal travel (estimated

This position description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills or working conditions associated with this position. While this description is intended to accurately reflect the position's activities and requirements, management reserves the right to modify, add or remove duties as necessary.

M Financial is proud to be an equal opportunity workplace.

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