HR Coordinator & Admin at The Hartford

| Hartford, CT
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You are a driven and motivated problem solver ready to pursue meaningful work. You strive to make an impact every day & not only at work, but in your personal life and community too. If that sounds like you, then you've landed in the right place.

The HR Coordinator & Admin will work closely with the executive leader(s) to handle, with a high degree of confidentiality, competence and diplomacy, a variety of administrative, project based and data driven responsibilities to maximize effectiveness of the leader. Incumbent has broad knowledge of the leader's responsibilities, how the organization works, company and functional policies, practices and goals. This allows the successful candidate to provide a full range of program and administrative support with a high degree of understanding of expected outcomes including time constraints, deadlines and other implications. Works side-by-side with executive(s) to proactively coordinate team / leader workflows, anticipate barriers, raise awareness and implements options to ensure operational efficiency. Act as "air traffic controller" to manage executive's time appropriately to balance meetings and deliverables against priorities.

  • Partner across the various HR areas (COE & HRBP) as well as with executive admin staff for the ELT and/or business leaders for data gathering, understanding of timelines and coordination of deliverables; share best practices among peers
  • Provide program support and coordination for key HR processes (i.e., reward and recognition, succession and talent review planning, workforce planning, reduction in force, employee survey, team effectiveness workshops, executive onboarding)
  • Work with general oversight on small scale projects; for broader scale projects, contribute project documentation and support (such as initial research, data compilation, tracking project plans, etc); set up mechanisms to monitor and report on progress
  • Produce monthly, quarterly or adhoc reports as needed (Workday, Tableau)
  • Prepare information using the appropriate format for various executive presentations and leadership meetings
  • Act as administrator of team Share Point site, organizing and maintaining team documents
  • Communicate to key stakeholders, leveraging most efficient and effective technologies
  • Viewed as proficient in problem solving, organization, verbal and written communications
  • Complete other ad hoc duties or special projects as requested, including event planning, office moves, etc

Administrative support to include:
  • Maintain and schedule calendar appointments
  • Assist in monitoring of reports (budget, staff allocation, etc.)
  • Communication on behalf of leader to all levels of staff
  • Coordinate visitor itineraries and arrangements
  • Act as proxy for assigned leaders for company systems (Workday, expense reporting, Cliqbook, Coupa, EY Online, etc.)
  • Coordinate meeting / huddle set up needs for the team (room reservation, technology, meeting materials)
  • Coordinate office supply ordering and equipment requests
  • Arrange travel and expense report submission

Qualifications:
  • The incumbent must have the maturity, organizational understanding and communication skills (written and oral) that will work effectively with all areas and levels of The Hartford.
  • High proficiency in all MS Office applications, including, but not limited to: Word, PowerPoint (animation, graphics), Excel (v-lookups, pivot tables), Share Point (managing files/docs on a team site), Outlook, MS Teams and OneNote.
  • Strong organizational and process excellence skills, especially in project, share point and calendar management.
  • Excellent customers service skills and ability to handle simple customer requests and/or direct them to the most appropriate resource to receive accurate information and timely resolution
  • Proven experience:
    • Working under stress of a fast-paced environment and handling multiple team members needs
    • Initiative management - handling coordination efforts and facilitating outcomes end to end
    • Performing basic data analytics from spreadsheets (pivot tables, v-lookups and basic analysis)
    • Creating executive level Power Points (aesthetics, animation, graphics) from basic outlines and guidance
    • Meeting planning - all aspects including technology associated with large meetings and events such as audio/visual and teleconferencing equipment
  • Must understand or be able to develop an understanding of the complex matrix of different levels of required confidentiality and how they differ from person to person and role to role
  • Bachelor's degree preferred or equivalent experience
  • Experience with administrative support in corporate environment a plus

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$63,040 - $94,560

Benefits

Our company's success is due to our employees' dedication and passion for their work. They are our greatest asset. That's why we are committed to offering employees and their families a comprehensive benefits package and award-winning well-being programs. By helping our employees achieve their full potential, we unlock our own. Visit https://www.thehartford.com/careers/benefits for details.

Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

HR Analyst and Admin - HG09CN
More Information on The Hartford
The Hartford operates in the Fintech industry. The company is located in Hartford, CT and Windsor, CT. The Hartford was founded in 2022. It has 19000 total employees. It offers perks and benefits such as Flexible Spending Account (FSA), Disability Insurance, Dental Benefits, Vision Benefits, Health Insurance Benefits and Life Insurance. To see all 59 open jobs at The Hartford, click here.
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