Flights And Accommodation Coordinator

Company Description

Do you have a passion for shaping and influencing company culture? If so, we want you to join our team! 

Job Description

We’re looking for an experienced Flights and Accommodation Coordinator to join the Sodexo team based in our head office in Balcatta.
Reporting into the Travel and Accommodation Manager, this position is responsible for the administration of travel and accommodation across the IFMS Contract for Sodexo and will act as the primary point of contact for ALL travel and Accommodation related concerns.

Who are we looking for?

We’re looking for someone who thrives in fast-paced, high-volume environments; there’s never a dull moment at Sodexo.
You take pride in delivering work to the highest standard, with excellent time management and teamwork skills and have the ability to work independently and communicate with stakeholders at all levels.
You will consider yourself a well organised, self-motivated individual and a service professional. You are an experienced administrator with excellent Excel knowledge and are ready to work in a fast-paced environment with a great team!

Main Responsibilities for the role:

• Act as the primary contact point to the Travel Management provider. 
• Answer internal and external calls regarding travel and accommodation arrangements in a prompt and professional manner.
• Administer travel arrangements for Sodexo, Sub-contractor and Service Partner personnel and visitors and address queries, complaints and concerns.
• Liaise with executives and senior management to coordinate all domestic travel requirements including booking flights, accommodation and car hire, in accordance with Sodexo’s Travel policy and procedures. 
• Co-ordinate and communicate process policies, procedures and updates from the business or travel management company to all travel bookers across the business. 
• Perform monthly reporting of all travel related KPI’s, including costs, missed saving, compliance against the Travel Policy, and stored credits. 
• Maintain travel spread sheets and all travel related documentation to submit to the Executive Assistant. 
• Provide after-hours coverage for emergency travel bookings and information. 
• Seek new or alternative domestic travel & accommodation providers as and when required under the guidance of Supply Chain

Qualifications

To be successful, you’ll need:  

• 3 to 5 years’ experience in a similar role
• Previous experience with booking travel, Amex and Inflight (desirable, but not essential)
• An excellent knowledge of the Microsoft Office package, particularly Excel
• Understanding of rostering principals (desirable, but not essential)
• Relevant experience in same or similar industry
• Excellent planning & coordination skills
• Strong communicator who contributes to good working relationships
• Organised with effective time management skills

Additional Information

Why choose Sodexo?
Sodexo is a people business, employing over 400,000 people worldwide and thousands in Australia. Our employees, who personify Sodexo's unique values of Service Spirit, Team Spirit and Spirit of Progress, are our greatest asset through their commitment and dedication. Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. With us, you belong in a company that allows you to act with purpose and thrive in your own way. We are always looking for people to join our team and help us create a lasting impact on individuals, society, and the planet. At Sodexo, we are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.

We offer a competitive salary, many development opportunities and an outstanding benefits and recognition program!

How to apply?
If you are interested in joining the Sodexo team and meet the minimum criteria outlined above, please apply with your resume detailing relevant employment experience and availability.

One of our friendly recruiters will contact shortlisted candidates for a phone interview. This is also your opportunity to ask any questions you may have.

What are you waiting for? Submit your application today and become part of the Sodexo family!