Box
Hybrid

Sr. Administrative Assistant, Finance

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WHAT IS BOX? 

Box is the market leader for Cloud Content Management. Our mission is to power how the world works together. Box is partnering with enterprise organizations to accelerate their digital transformation by creating a single platform for secure content management, collaboration and workflow. We have an amazing opportunity to further establish ourselves as leaders in the space, and we need strong advocates to help us achieve that goal. 

 

By joining Box, you will have the unique opportunity to help capture a majority of this developing market and define what content management looks like for the digital enterprise. Today, Box powers over 97,000 businesses, including 70% of the Fortune 500 who trust Box to manage their content in the cloud. 

 

WHY BOX NEEDS YOU 

Box is looking for a dedicated, driven, and detail-oriented Sr. Administrative Assistant to join our G&A Organization. Direct support would be for our Finance & Controllership leadership teams. 

As the resident logistics and operations guru for each team, you will be a master problem solver and ready to tackle issues before they arise. You have top-notch communication skills and are adept at building strong relationships with multiple stakeholders.  You are keen on being a central piece of the organization and have a knack for understanding the pulse of the team and anticipating operational cycles and the needs of individuals before they arise.  You thrive in a role where you own processes end to end without micromanagement.  You are able to see the big picture and understand how the big picture breaks down into its component pieces.  You have exceptional attention to detail while executing on the pieces.  

The roles will live at the heart of the G&A organization and thus it will be necessary to become familiar with the team and team operations as a whole.  Acute business judgment and communication skills are needed to collaborate with a variety of people and job functions both inside and outside of the respective orgs.  Confidentiality and discretion are also absolute musts for working with the leaders of the Finance & Controllership orgs. 

 

WHAT YOU'LL DO 

  • Provide support to our G&A Leaders through extensive calendar management, optimizing complex and dynamic calendars and coordinating with internal and external parties
  • Coordinate and set up meetings by preparing agenda/meeting materials, booking conference rooms, and arranging logistics
  • Work with cross functional stakeholders to plan quarterly Board and Sub-committee meetings
  • Support operations of each organization, including QBRs and OKRs 
  • Prepare monthly expense reports and manage org purchase orders and vendor invoices
  • Plan and coordinate team meetings and special team events including Offsites and All-Hands
  • Lead and manage special team projects as needed
  • Organize team celebrations for birthdays, anniversaries and other life events
  • Build cross-functional relationships between departments
  • Make catering arrangements for team and client meetings as requested (none right now due to COVID-19)
  • Arrange domestic and international travel (none right now due to COVID-19)

 

WHO YOU ARE 

  • 2+ years experience in executive admin support in complex, fast moving environments
  • Strong people skills and a proven record of building and maintaining successful relationships
  • Excellent project management, prioritization and organizational skills
  • Outstanding written and oral communication skills
  • Desire to hit the ground running and own reoccurring processes to continuously optimize results and leave things better than when you got them
  • Exceptional organizational skills and time management skills
  • Previous experience working with legal, people and/or finance teams desired though not a requirement
  • B.A./B.S. from 4 year college/university 
  • Experience with Google Calendar, Coupa, Zoom, Slack and Concur is a plus! 

Note:

  • This position will start remote with the expectation to return to our headquarter offices in Redwood City, CA.

BENEFITS 

Visit this webpage to check out all of our exciting benefits: https://join.collectivehealth.com/box

EQUAL OPPORTUNITY 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

 

For details on how we protect your information when you apply, please see our Personnel Privacy Notice.

 

HEALTH AND SAFETY

To promote the health and safety of all Boxers and our communities, in order to "Go to Work" at Box in the U.S., you must be Fully Vaccinated or have an approved accommodation. "Go(ing) to Work" at Box is defined as visiting a Box office, facility, or co-working site, visiting or meeting in person with fellow Boxers, Box clients and/or customers, vendors, or partners, engaging in business travel, and or participating in any Box-sponsored and/or related activity where others are present.  If you are fully remote and do not "Go to Work,” the vaccination requirement is not applicable.  "Fully Vaccinated" means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen.  If you are unable to get a vaccine due to a medical condition, a sincerely-held religious belief or another legally recognized reason, Box will consider requests for an accommodation.

 

For details on how we protect your information when you apply, please see our Personnel Privacy Notice.

 

Notice to applicants in San Francisco:  Box, Inc and its related branches will consider for employment, qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chair Ordinance.  The Fair Chance Ordinance is provided here

 

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What are Box Perks + Benefits

Box Benefits Overview

Not only are we driving success as a cloud content management platform, to having the most talented group of 10x-ing, GSD-ing, fun-loving Boxers, we also provide the BEST benefits and perks!

Whether you're looking for traditional benefits or fun perks - Box has you covered!

Comprehensive healthcare benefits
Award-winning mental health, wellbeing and family support programs
Cutting-edge behavioral health services
Paid maternity and paternity leave
Award-winning fertility and family forming benefits
Equity award and an excellent Employee Stock Purchase Plan (ESPP)
Generous time off including holidays, 5 fresh air Friday's/Mental Health Monday's, your birthday and 3 days for volunteer time!
4 week, 100% paid Sabatical program for Boxers with 7+ years at Box!

Beyond Healthcare

Career Development
Employee Resource Communities
Fun @ Box: Happy hours, interest groups, sporting events, races and more
Meals & Snacks: daily meal stipends while in the office and stocked micro kitchens to keep you energized
Commuter Benefits for parking and mass transit
Gym Membership/wellness reimbursement and incentives: Activity, nutrition & health is a priority!
Monthly phone bill reimbursement
Employee Assistance - support and guidance for life challenges

Culture
Volunteer in local community
Partners with nonprofits
Open door policy
OKR operational model
Team based strategic planning
Open office floor plan
Employee resource groups
Employee-led culture committees
Day off for your birthday
Quarterly engagement surveys
Hybrid work model
Employee awards
Flexible work schedule
Remote work program
Diversity
Dedicated diversity and inclusion staff
Highly diverse management team
Mandated unconscious bias training
Diversity employee resource groups
Hiring practices that promote diversity
Diversity recruitment program
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Wellness programs
Team workouts
Mental health benefits
Transgender health care benefits
Financial & Retirement
401(K)
Company equity
Employee stock purchase plan
Performance bonus
Pay transparency
Child Care & Parental Leave Benefits
Generous parental leave
Family medical leave
Adoption Assistance
Fertility benefits
Vacation & Time Off Benefits
Unlimited vacation policy
Generous PTO
Paid volunteer time
Sabbatical
Paid holidays
Paid sick days
Bereavement leave benefits
Company-wide vacation
Office Perks
Commuter benefits
Company-sponsored outings
Free daily meals
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Onsite office parking
Recreational clubs
Fitness stipend
Mother's room
Professional Development Benefits
Job training & conferences
Lunch and learns
Promote from within
Mentorship program
Continuing education available during work hours
Online course subscriptions available
Customized development tracks
Personal development training

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