Senior Accounts Payables at Calm

| Remote
Sorry, this job was removed at 6:20 p.m. (CST) on Friday, October 22, 2021
Find out who's hiring in Nationwide.
See all Finance jobs in Nationwide
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.

Who We Are: 

At Calm, we have a simple, albeit BIG mission: to make the world a happier and healthier place. Through our website, blog, and app—filled with meditations, sleep stories, music, movement, and more—we’re redefining what mental care looks like in 2021 and beyond. With over 100 million users worldwide, 100,000 new users daily, and our growing partnerships with major companies, we’re having a positive effect on more and more people each and every day. And while the heart of Calm is digital, we are growing and expanding offline with a variety of products and services to help deliver on our mission of health and happiness, the world over. 

What We Do:

Calm is a leading brand in the mental wellness space, offering an app-based SaaS solution to both B2C and B2B customers across the globe. Providing life-changing audio and video content that truly helps people build a habit around mental wellness, furthering our mission to make the world happier and healthier. Calm Finance supports this growth across Accounting, Revenue, Tax, SEC/SOX, FP&A and IR, ensuring operations scale efficiently and effectively.

What You’ll Do:

We are looking for an exceptionally driven Senior Accounts Payable/Procurement to join our growing team. The successful candidate will be a committed and dedicated team player with excellent customer service skills, a positive can-do attitude and the ability to build and maintain good vendor and employee relations. The ability to communicate and manage well at all levels of the organization and with staff at remote locations is essential for this role.

What’s needed in this role is a passion for everything AP and Procure-to-Pay operations and the ability to thrive in a dynamic, fast-paced and feedback-driven environment. We’re also looking for someone who is highly self-motivated, has a stellar work ethic, and is excited for the right company to support their career growth. If this sounds like a good opportunity, we’d love to meet you!

  • Manage day-to-day procure to pay cycle, reviewing and approving purchase orders, managing the processing of vendor invoices, employee expenses, and corporate credit cards
  • Maintain the Accounts Payable inbox on a daily basis to ensure that all invoices, credit memos, and as well as other AP inquiries are properly addressed
  • Ensure all purchase requisitions and invoices are coded to the correct general ledger, department, and business unit accounts
  • Resolve discrepancies and follow up with vendors/suppliers in a timely manner with any concerns
  • Maintain vendor records, including obtaining W-9s from new vendors and updating records with tax status and tax ID (Perform annual 1099 filings)
  • Ensure completeness of all contracts and upload to the purchase requisition prior to conversion to purchase order
  • Manage the purchase requisition to purchase order conversion process and respond to general inquiries from suppliers
  • Assist business partners in the creation and reconciliation of purchase requisitions/orders
  • Weekly, reconcile all open purchase orders to ensure timely receipt of vendor bills
  • Continue to apply best practices to the purchase requisition and new supplier process by adding value through process improvement and creating workflow efficiencies (e.g., reducing processing time, improving accuracy, training, reporting, communication, etc.) partnering with Finance/Accounting/Legal/Business units 
  • Reconciliation of all assigned accounts on monthly basis to ensure timely month end close
  • Facilitate monthly communication with vendors via accrual system to support month end close
  • When needed, assist with bi-weekly process of cash disbursements including the preparation of ACH payments, wire transfers, and one-off checks
  • Assist in the external audit process, specific focus on collecting key financial and accounting data.
  • Participate in the ongoing development/establishment of Standard Operating Procedure (SOP) documents for AP and Procurement responsibilities

Who You Are:

  • Bachelor’s Degree, preferably in accounting or related field
  • 3+ years' experience working in Accounts Payable or relative procurement department
  • Strong analytical, verbal, written communication, and problem solving skills
  • Ability to exercise sound judgment and make decisions based on accurate and timely analysis
  • Thrives in a growing organization with excellent attention to detail, follow up, critical thinking and analysis
  • True team player, ability to work effectively with peers and other department
  • A strong understanding of the purchasing process and purchase order lifecycle is required
  • Advanced Microsoft Excel skills (vlookup, pivot tables, match, etc.)
  • Meticulous attention to detail and follow-through
  • Experience with Bill.com, Expensify, Procurify and NetSuite a plus
  • Ability and desire to work on PST hours

We believe that mental health is health, and every person should be considered in the discussion. That’s why we’re proud to be an equal opportunity workplace, committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law.

Calm is deeply committed to diversity, equity and inclusion, both in our hiring practices and in our experiences as a Calm employee. We strive to create a mindful and respectful environment where everyone can bring their authentic self to work, and experience a culture that is free of harassment, racism, and discrimination. 

Calm is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. Please inform Calm’s Recruiting team if you need any assistance completing any forms or to otherwise participate in the application process.

Read Full Job Description
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.

Technology we use

  • Engineering
  • Product
    • GolangLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • SwiftLanguages
    • TypescriptLanguages
    • ReactLibraries
    • ReduxLibraries
    • Node.jsFrameworks
    • PostgreSQLDatabases
    • RedisDatabases
    • Amplitude Analytics
    • FigmaDesign
    • PrincipleDesign
    • ConfluenceManagement
    • JIRAManagement

An Insider's view of Calm

How would you describe the company’s work-life balance?

We’re a hard-working, collaborative team with ambitious goals, but Calm understands the importance of individual well-being and how that impacts how we show up at work. Calm fosters a supportive, remote-first culture that enables us to meet both our professional goals and personal interests.

Katrina

Lead Product Manager

What does your typical day look like?

As a working mom of 2, I’m grateful to work for a remote first company that gives me the opportunity to balance being a mom and also a career. My day starts with the Daily Calm so I can be completely present and effective. My favorite part of my job is connecting with a diverse array of talent who all have unique experiences that add value to Calm.

Ali

Recruiting Manager

What are some things you learned at the company?

The most important thing I’ve learned at Calm is how to evaluate and scope a project so that it regularly delivers value for our company and stakeholders. As an engineer, it helps us prioritize when there’s a lot to do, effectively weight tradeoffs and evaluate requirements so i can see my contributions and feel proud of them.

Kamla

Data Engineering Manager

How do you empower your team to be more creative?

By making our team a safe space for creative ideas!
Within engineering, I help drive and facilitate projects that make our team happier and more productive! For example: making our interview process more junior friendly, improving our remote onboarding, and addressing tech debt etc.

Ellen

Director of Engineering

What is your vision for the company?

At Calm, we're working to scale up on everything we do across the company, from Engineering to Marketing to Content. We're also making sure that as we scale, everyone on the team is able to grow in their career, take risks, and have a huge impact.

Tyler

Principal Engineer

What are Calm Perks + Benefits

Calm Benefits Overview

We're committed to supporting our team in every aspect of their personal and professional lives. That goes way beyond 'perk's. We'll cover 100% of your health, dental, and vision, and give you monthly stipends for your fitness and wellness routines too. When we say PTO is Take What You Need, we really mean it, whether that's a mental health day, or a trip around the world. Your home office should be as functional and inspirational as your office office. We'll give you a WFH stipend to help. Your family is a vital part of community too. That's why we offer baby bonding leave to all salaried employees. Calm can only grow if you do. We offer a great salary, equity, 401(k), and even a generous extended learning budget. Our calendar of (virtual) social events ensures you always feel part of, and close with, the team, no matter where you are.

Culture
Volunteer in local community
Friends outside of work
Intracompany committees
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Mental Health Benefits
100 dollar wellness
Retirement & Stock Options Benefits
401(K)
Company Equity
Match charitable contributions
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Fitness Subsidies
To celebrate how Calm is working to make the world happier and healthier, employees are given the benefit of a $100 monthly wellness stipend to put toward their own happiness and health.
Home Office Stipend for Remote Employees
Calm provides a $750 work from home budget to go towards creating a more comfortable and productive home workspace.
Professional Development Benefits
Diversity Program
Lunch and learns
Promote from within
Mentorship program
Continuing Education stipend
Time allotted for learning
Paid industry certifications
More Jobs at Calm68 open jobs
All Jobs
Finance
Data + Analytics
Design + UX
Dev + Engineer
HR + Recruiting
Legal
Marketing
Operations
Product
Project Mgmt
Sales
Content
Developer
new
Remote
Developer
new
Remote
Marketing
new
Remote
Design + UX
new
Remote
Content
new
Remote
Project Mgmt
new
Remote
Developer
new
Remote
HR + Recruiting
new
Remote
Sales
new
Remote
Marketing
new
Remote
Operations
new
Remote
Content
new
Remote
Data + Analytics
new
Remote
Marketing
new
Remote
Data + Analytics
new
Remote
Marketing
new
Remote
Operations
new
Remote
Content
new
Remote
Marketing
new
Remote
Marketing
new
Remote
HR + Recruiting
new
Remote
HR + Recruiting
new
Remote
Data + Analytics
new
Remote
Sales
new
Remote
Design + UX
new
Remote
Sales
new
Remote
Developer
new
Remote
Project Mgmt
new
Remote
HR + Recruiting
new
Remote
Marketing
new
Remote
HR + Recruiting
new
Remote
Finance
new
Remote
Data + Analytics
new
Remote
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.
Save jobView Calm's full profileSee more Calm jobs