Guild Mortgage Company, closing loans and opening doors since 1960. As a mortgage banking firm we are dedicated to serving the home owner/buyer. Our goal is to provide affordable home financing for our customers, utilizing the best terms available while providing a level of professionalism and service unsurpassed in the lending industry.

Position Summary

The Payroll Specialist plays an important role in the organization by performing a number of activities related to the company's Payroll functions. The role is primarily responsible, under direct supervision, for accurately processing semi-monthly payroll, reconciling reports, and responding to employee payroll-related inquiries.

Essential Functions

• Process company payroll on a semi-monthly basis. Audit payroll before and after it is submitted by pulling reports and using formulas to reconcile data. Review timecards for hourly employees to make sure there are no errors. Prepare final and manual checks for employees as needed.
• Prepare payroll commissions and bonus payments submitted by the Finance department into the correct format so that it can be uploaded for payroll.
• Audit employee personal information in the database. Keep detailed and organized payroll records. Prepare and submit payroll documents to the Finance department each pay period. Assist the Finance department with any reports needed for audits.
• Respond to inquiries from employees about salaries, wages, and all other questions regarding our payroll system. Resolve any discrepancies surrounding payroll issues.
• Prepare and distribute manual paper checks when necessary on daily basis. Ensure all manual checks are entered into banking system.
• Adhere to all local, state and federal regulations and guidelines regarding payroll maintenance. Verify, calculate, and process wage attachment in accordance with local, state and federal laws. Administer IRS Levy's and Local Tax Levy's.
• Review and process all Comp plans and make sure they are set up correctly in our system.
• Serve as UltiPro HRIS Administrator SME for Payroll functions.
• Processes all employee changes in system on a semi monthly basis using our Payroll/HRIS system.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required; Bachelor's degree preferred, along with one or more years experience in in-house payroll processing and administration within a high volume, multi-state, corporate environment.
• CPP or PCP Certification, or PCP or CPP Certification in progress, preferred.
• Strong experience in payroll processing and systems application specifically in the area of Payroll Operations and employee data maintenance.
• Extensive understanding of required compliance with legal, regulatory, and financial requirements governing functional tasks and activities.
• Experience with UltiPro Software is preferred.
• Basic knowledge of Accounting.
• Strong interpersonal and communication skills.
• Highly organized and detail oriented; ability to work in a fast-paced, metrics-driven environment required.
• Ability to multi-task and support day-to-day activities while managing customer inquiries.
• Ability to maintain strict confidentiality.
• Ethical, with a commitment to company values.

Supervision

• Direct supervision required, depending on experience level
• Moderate amount of independent judgment and discretion used in the execution of core job responsibilities
• Travel: 0%

Requirements

• Physical: Work is primarily sedentary; mobility in an office setting.
• Manual Dexterity: Frequent use of computer keyboard and mouse.
• Audio/Visual: Ability to accurately interpret sounds and associated meanings at a volume consistent with interpersonal conversation. Regularly required to accurately perceive, distinguish and interpret information received visually and through audio; e.g., words, numbers and other data broadcasted aloud/viewed on a screen, as well as print and other media.
• Environmental: Office environment - no substantial exposure to adverse environmental conditions.

Guild offers a pleasant work environment, competitive compensation and excellent benefits package; including medical, dental, vision, life insurance, AD&D, LTD and 401(k) with employer match.

Guild Mortgage Company is an Equal Opportunity Employer.