Payroll Specialist - Part-Time (Contract)

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Who we are

At Domino Data Lab, we have an ambitious vision for data science. Our platform helps data science teams accelerate research, increase collaboration, and rapidly deploy predictive models.  Our customers are the most sophisticated analytical organizations in the world, including companies like Bristol Myers Squibb, Allstate, Bayer, and Red Hat. Backed by Sequoia Capital, Coatue Management, Bloomberg Beta, and Zetta Venture Partners, we are at the epicenter of the data science revolution, helping companies develop the next breakthrough in medicine, build better cars, or recommend the best song play next.


What we are building

The Finance team at Domino embodies a novel approach to people, processes, and technology. We’ve done away with the “old way” of doing things. Excel is great, but we have built an enterprise-grade financial system stack that gives us the freedom to work that matters most paired with the flexibility to do it best. This team is as innovative as the company we are building.


What your impact will be

The Payroll Specialist role will have the opportunity to make a tremendous impact on a booming business in a dynamic startup environment through automation and process improvements.

  • Managing the payroll process for US and international employees on a semi-monthly and monthly basis:
    • Process payroll for all US employees
    • Review payslips for all international employees prepared by our local accountants
    • Process adjustments, special payments and garnishments as needed
    • Responding to any employee queries as required
    • Ensuring benefit elections and 401(k) plan contributions by employees are complete and accurate
    • Track bonus and commission plans to ensure all required payments are made
  • Ensuring we are compliant with payroll laws and best practices in the US:
    • Calculate severance payments, research state severance payment requirements
    • Update email address, contact information for final documents
    • Ensure adherence to payroll legislation when new employees join in other states (i.e. US state registrations)
    • Always be up to date with current laws and impending changes
    • Assist People Team in managing leaves as required
  • Assisting the accounting team with payroll reconciliations each pay period and any ad hoc payroll reporting as required for month-end close purposes
  • Manage year end payroll procedures:
    • W2's, 1099's, 1095's, Form 3291 and other required documentation
    • Close out payroll
  • Maintain payroll software, including assisting with implementation of new systems as required:
    • Ensure payroll system data is in line with HRIS
    • Maintain correct coding set-up
    • Solve any on-going issues with ADP set-up / errors

What We Look For in This Role

  • 5+ years multi-state payroll experience 
  • FPC or CPP certification is preferred
  • Expert knowledge of ADP and various payroll and benefits software and services. 
  • Expert knowledge of MS Office (Word and Excel)
  • Strong understanding of payroll and tax withholding compliance obligations
  • Strong research and analytical skills
  • Excellent communication, organizational, and customer service skills
  • Ability to maintain confidentiality and exercise extreme discretion
  • Ability to demonstrate a high degree of accuracy and urgency
  • Self-motivated, self-starter, naturally curious, attention to detail, organized, coachable, strives for continuous improvement, ability to work in a fast-paced start-up environment and not afraid to roll up their sleeves
  • Ability to work approximately 50 hours a month

What We Value

  • We value a growth mindset and high-performing, creative individuals who dig into problems and see the opportunities for success.
  • We believe in individuals who seek truth and speak the truth and can be their whole selves at work. 
  • We value those that believe improving is always possible. At Domino everything is a work in progress – we can do better at everything. 
  • We emphasize an environment of teaching and learning to equip employees with the tools needed to be successful in their function and the company.
  • We strongly believe in the value of growing a diverse team and encourage people of all backgrounds, genders, ethnicities, abilities, and sexual orientations to apply


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Candidate Location Eligibility:
Albuquerque, NM
Ann Arbor, MI
Atlanta, GA
Austin, TX
Baltimore, MD
Baton Rouge, LA
Birmingham, AL
Boise, ID
Boston, MA
Buffalo, NY
Charleston, SC
Charlotte, NC
Chicago, IL
Cincinnati, OH
Cleveland, OH
Colorado, CO
Columbus, OH
Dallas-Fort Worth, TX
Dayton, OH
Des Moines, IA
Detroit, MI
Fayetteville-Springdale-Rogers, AR
Greensboro, NC
Hampton Roads, VA
Hartford, CT
Houston, TX
Huntsville, AL
Indianapolis, IN
Jacksonville, FL
Kansas City, MO
Las Vegas, NV
Lexington, KY
Lincoln, NE
Little Rock, AR
Los Angeles, CA
Louisville, KY
Madison, WI
Memphis, TN
Miami, FL
Milwaukee, WI
Minneapolis–Saint Paul, MN
Nashville, TN
New Orleans, LA
New York City, NY
Ogden, UT
Oklahoma City, OK
Omaha, NE
Orlando, FL
Other US Location
Palm Bay-Melbourne-Titusville
Pensacola, FL
Peoria, IL
Philadelphia, PA
Phoenix – Mesa – Scottsdale, AZ
Pittsburgh, PA
Portland, ME
Portland, OR
Providence, RI
Provo, UT
Raleigh-Durham, NC
Reno, NV
Richmond, VA
Rochester, NY
Sacramento, CA
Salt Lake City, UT
San Antonio, TX
San Diego, CA
San Francisco, CA
San Luis Obispo, CA
Santa Cruz, CA
Seattle, WA
Spokane, WA
St. Louis, MO
Tallahassee, FL
Tampa Bay, FL
Tucson, AZ
Tulsa, OK
Washington DC
Wichita, KS
Wilmington, NC

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavascriptLanguages
    • PythonLanguages
    • ScalaLanguages
    • TypeScriptLanguages
    • jQueryLibraries
    • jQuery UILibraries
    • ReactLibraries
    • FlaskFrameworks
    • Node.jsFrameworks
    • SparkFrameworks
    • BootstrapFrameworks
    • MongoDBDatabases
    • PostgreSQLDatabases
    • MixpanelAnalytics
    • BalsamiqDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement
    • MiroManagement
    • NetlifyCMS
    • SanityCMS
    • HubSpotCRM
    • 6SenseLead Gen

An Insider's view of Domino Data Lab

What makes someone successful on your team?

Domino is an ideal environment for people who relish continuous learning. You will be part of a team defining how AI, the most important technology of our generation, will change lives in the future. There will never be a dull moment.

Yuval

Senior Director, Head of Content

What's the biggest problem your team is solving?

Domino is constantly evolving, with new offerings, features, and more. My team needs to be nimble and ready to support and engage our customers through all of these changes. Our focus is on the end users of the Domino platform, and we need to create effective ways of educating our clients and making them self-sufficient in using Domino.

Megan

Head of Customer Programs

What are Domino Data Lab Perks + Benefits

Culture
Volunteer in local community
Partners with nonprofits
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Open office floor plan
Flexible work schedule
Remote work program
Diversity
Documented equal pay policy
Mandated unconscious bias training
Mean gender pay gap below 10%
Diversity employee resource groups
Women at Domino Diversity and Inclusion
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Domino employees can contribute up to $3200 annually to their FSA.
Disability insurance
Dental insurance
Vision insurance
Health insurance
Domino offers several options for health insurance benefits, one of which the premium is covered 100%.
Life insurance
Life insurance is equal to 1 times an employee's annual salary. We are launching an employee buy up option at a reduced rate.
Pet insurance
Wellness programs
Life insurance is equal to 1 times an employee's annual salary. We are launching an employee buy up option at a reduced rate.
Mental health benefits
Domino's health insurance covers mental health benefits. In addition, we offer a yearly subscription to Calm (a wellness app).
Financial & Retirement
401(K)
Domino's 401(k) retirement plan offers a broad selection of stocks, bonds and international index funds to choose from through Voya.
Company equity
Domino offers stock options which vests over a four-year period with a one-year cliff.
Child Care & Parental Leave Benefits
Childcare benefits
Domino provides dependent care FSA.
Generous parental leave
We provide up to 16 weeks of parental leave for the primary caretaker. Domino also provides 8 weeks of leave for the secondary caretaker.
Family medical leave
Company sponsored family events
We sponsors family oriented events Annually.
Vacation & Time Off Benefits
Unlimited vacation policy
Paid holidays
Paid sick days
Office Perks
Commuter benefits
Domino Data Lab offers pre-tax commuter benefits for all employees.
Company-sponsored outings
Domino hosts company outings Quarterly.
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Happy hours are hosted once per month.
Pet friendly
Our pet policy is dog friendly daily.
Recreational clubs
Domino has a biking/cycling club and soccer team! More to come!
Fitness stipend
Domino reimburses its employees up to $500 a year for health and fitness services and activities.
Home-office stipend for remote employees
Domino provides a $500 stipend to all new employees and supports WFH requests; we will provide any equipment necessary to help an employee feel comfortable at home.
Onsite gym
Professional Development Benefits
Job training & conferences
Domino Data Lab offers employees professional development opportunities like Annual individual budget for training, The ability to attend job related conferences and seminars.
Lunch and learns
Domino Data Lab hosts lunch and learn meetings on occasion.
Promote from within
Continuing education stipend
Continuing education available during work hours
Online course subscriptions available
Customized development tracks
Paid industry certifications

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