Payroll Manager at Loom (Remote)

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About Loom
Loom is on a mission to empower everyone at work to communicate more effectively, wherever they are. We are already trusted by over 14M users across 200k+ companies. Our customers are global and use Loom at work at world-class companies including Netflix, HubSpot, Atlassian, Juniper Networks, and Twitter.

Founded in 2015, Loom has raised over $200 million from top-tier investors including Sequoia Capital, Kleiner Perkins, Coatue, and Andreessen Horowitz.

The Role:
Loom is looking for a Payroll Manager who will oversee the domestic and international payroll functions for Loom. This role will report to the Sr. Accounting Manager, and manage relationships with our domestic payroll provider, PEO, and global payroll partners, while ensuring employees receive a best-in-class payroll experience. As an early member of the Accounting team, this individual will work to build impactful processes and policies for payroll and employee perks.

* We are currently hiring remotely in the United States

Your Responsibilities

  • Own the end-to-end process payroll for US exempt and non-exempt employees in a multi-state environment.
  • Coordinate global payroll processing and manage relationships with PEO and payroll providers for international employees.
  • Manage responses to all employee and contractor questions, own documentation of payroll resources, and training materials employees and cross-functional team members.
  • Create process documentation and policies for major process areas such as sign-on/referral bonuses, relocation, LOA, Garnishments - including tax treatment.
  • Organize and track payroll tax account and reporting status, review notices and keep filing information up to date to ensure timely reporting of all monthly, quarterly and annual payroll tax filings.
  • Ensure employee and contractor compliance with travel and expense policy.
  • Identify meaningful process improvement opportunities and develop project scoping and timelines for implementing improvements.
  • Partner with internal teams such as People Ops, HR, Finance, and external vendors to develop efficient processes and workflows.
  • Oversee special projects, including process documentation and improvements, system updates, integrations, upgrades, or implementations.

What We're Looking For

  • Minimum 5+ years experience in payroll administration in a multi-US state environment, multi-country experience preferred, with 1+ year of management experience.
  • Strong knowledge of payroll principles, rules and regulations and demonstrated application of technical guidance in a variety of areas including payroll processing, reporting, payroll taxes, and benefits account reconciliations.
  • Experience implementing payroll, time & labor, travel & expense, and HRIS systems, and documenting complex processes and policies.
  • Ability to operate in a fast-paced, rapidly evolving, data-driven environment.
  • A self-starter with the ability to work independently and partner effectively with cross-functional teams, including legal, HR, tax, accounting, and finance.

How We Work
Freedom and Flexibility: At Loom, we believe work is an act, not a place. When we disengage work from a location, we can accommodate a broad range of life choices. You can choose to work from home or while you travel. If you are in the Bay Area, you can drop by our San Francisco office on 2nd and Market St. We are able to hire across the United States and Canada and are continuing to expand our international presence. And you are free to move within a country without any adjustment to compensation.

Engaging Workday: The key to an engaging workday is finding the right balance between different ways to work sync, async, text and video. Loom makes it easier for us to say what we mean without having to schedule a zoom meeting or struggle to find the right words. And using async communication allows us to free up time for deep work every day. We believe there's a place for sync time - often a conversation on Zoom is exactly what is needed. For team meetings, this ‘sync time’ is typically between 9AM-Noon PT given where the overlap of timezones where Loommates are located.

Work-Rest Balance: The way we balance the fast-paced demands of a high-growth startup and sustainability is making rest a priority. We offer a flexible PTO policy so you're able to take time off when you need it. We also go fully offline once a year between Christmas and New Year (and twice during the Pandemic). Rest is also part of the workday, not just during PTO. Taking a break for personal commitments, whether it's watching the kids or getting some exercise is a natural part of the workday.

Social Connection: Relationships and connectedness matter. We are intentional about building trust and relationships through unique, shared experiences. Our virtual workspace keeps us connected day-to-day whether it's through Looms celebrating wins or our buzzing Slack communities. Loommates are able to meet in person with their teams at least twice a year purely for fun. We have also built local offices for those who want to work or meet in person, starting with San Francisco and New York City.

Perks at Loom
Competitive compensation and equity package
99% company paid medical, dental, and vision coverage for employees and dependents (for US employees)
Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)
Healthcare reimbursement (for International employees)
Life, AD&D, Short and Long Term Disability Insurance
401(k) with 4% company matching
Professional development reimbursement
Mental health and wellness reimbursement
Gym reimbursement
Unlimited PTO
Paid parental leave
Remote work opportunities
Home office & technology reimbursement

Loom = Equal Opportunity Employer
We are actively seeking to create a diverse work environment because teams are stronger with different perspectives and experiences.

We value a diverse workplace and encourage women, people of color, LGBTQIA individuals, people with disabilities, members of ethnic minorities, foreign-born residents, older members of society, and others from minority groups and diverse backgrounds to apply. We do not discriminate on the basis of race, gender, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status. All employees and contractors of Loom are responsible for maintaining a work culture free from discrimination and harassment by treating others with kindness and respect.

#LI-REMOTE

More Information on Loom
Loom operates in the Information Technology industry. The company is located in San Francisco, CA. Loom was founded in 2016. It has 212 total employees. To see all jobs at Loom, click here.
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