Financial Administrator
Media.Monks is a digital-first marketing and advertising services company connecting the dots across content, data & digital media and technology services. Inspired by the connectivity and flexibility of technology APIs, Media.Monks’ single-P&L model offers brands seamless access to a nearly 6,000-strong team of digital talent organized across 57 talent hubs in 33 countries.
With us, you'll find a diverse group of colleagues with different backgrounds and perspectives. We believe everyone has something of value to offer, and that sustaining a truly diverse, equitable and inclusive workplace begins with fostering an environment where people can be themselves, authentically, every day. We want to build something with the potential to change the heart of our industry, and we’d love to include your unique perspective.
In the Financial Administrator position, you’ll be responsible for the data entry of sales orders and generally maintaining the billing administration. This is a role where you’ll partner with departments such as Growth, Account, Production and sometimes the Finance teams with all of our top clients. Additionally, our ideal candidate is a fast and flexible go-getter who jumps on new opportunities.
In this role you will:
- Report directly to the Administrative Lead in Los Angeles and operate under our wing of our regional Production Finance team
- Enter sales orders into our ERP system, Exact Globe
- Look after financial administration and documents; verifying details against billing schedules, as well as archiving for the annual audit - this includes SOW’s, MSA’s, Purchase Orders, Addendums, Client Onboard Registration documents
- Reconcile between forecasting and finance systems on a monthly basis, as well as finalize data entry for our monthly close process
- Assist in sending out friendly reminders for sales invoices and request sales order entry details needed form the Account and/or Growth teams
- Assist in chasing accounts receivable without breaking a sweat, keeping a keen eye on your weekly Aging reports
- Help out with various other finance and sales administration tasks
Experience you already have:
- Minimum of an Associate’s Degree level of thinking and working
- A minimum of about 3-4 years of experience in a similar role and industry
- Fluent in English, verbal and written. Other languages are a plus!
- MS Office and Google Sheets are your second home
- Eagle-eye attention to detail
- Prior experience in managing monthly reconciliations is a must
- Able to work independently as well as part of a team
- Basic knowledge of Exact Globe preferred (or similar finance/data entry system such as Quickbooks, SAP, NetSuite)
- No rigid nine-to-five mentality
- Able to switch between tasks at any moment
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About Media.Monks:
At Media.Monks, you’ll be joining a highly ambitious company on a global mission to win the decade by changing the industry for good. Partner to 8 of the 10 most innovative companies in the world, Media.Monks works with established as well as up-and-coming global, regional, DTC and B2B brands, helping them own their data and build out customer ecosystems to elicit smart, efficient, high-impact engines for growth. We deliver table stakes quickly, creating cost efficiencies from day one to push up the creative effectiveness of our work with every cycle.
We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.