Executive Assistant, Legal & Finance

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From Fivetran’s founding until now, our mission has remained the same: to make access to data as simple and reliable as electricity. With Fivetran, customer data arrives in their warehouses, canonical and ready to query, with no engineering or maintenance required. We’re proud that more organizations continue to leverage our technology every day to become truly data-driven.

Fivetran is looking for a curious and thoroughly organized Executive Assistant to support and be the right hand to our Legal and Fiance leaders. You’ll report to the VP of Legal  and support initiatives across the entire organization. This unique role will require precision, high-volume administration, and offer opportunities for project management and involvement in high-level strategic initiatives impacting the business. The right candidate is a savvy operator and builder who is diligent on follow up and  has a heart for service and the curiosity to find ways to improve the organization. 

As an Executive Assistant at Fivetran, you will: 

  • Keep teams and projects on track for key initiatives. Partner with the VP Legal and VP of Finance and their leadership teams to track key project milestones as well as progress against personal, team, and company goals/targets
  • Prioritize and coordinate calendars for 2 senior leaders: VP of Legal, and VP of Finance. Coordinate logistics for team-wide events, trainings, and essential cross-functional initiatives. Examples include planning internal and external meetings, team retreats and offsites, teamwide all-hands meetings, daily schedule details, recurring business meetings, and travel arrangements (when appropriate)
  • Manage logistics and agendas for internal and external meetings, including coordinating with various teams and individuals for meeting input, slide deck contributions, data necessary for meetings, pre-reads, and meeting follow up items and deadlines (and more)
  • Contribute to preparing key materials for board and committee-related meetings and other management level presentations 
  • Ensure supported leadership is prepared for meetings, which may include some document preparation and editing in Microsoft Word, Powerpoint and other Google Suite tools
  • Produce events and experiences that engage and inspire.  This person will be a key culture carrier for supported teams and leaders, particularly as we begin to transition from fully remote work to in-office experiences (including organizing the fun stuff, like offsites, onsites, happy hours, events, lunches, and more!)
  • Coordinate internal communication, including but not limited to rollout of changes, new processes, new offerings, and more  
  • Own and maintain your team’s international knowledge base system (ie internal wikis), keeping policies and procedures up to date and reflecting new information that needs to be communicated regularly
  • Own budgeting, expense tracking and reporting for your respective managers
  • Plan domestic and international travel, completing associated expense reports as well
  • Interface with high expectation individuals with confidentiality, service and in a manner that reflects positively back on Fivetran, both internally and externally
  • Represent our Legal and Finance team needs as a cross-functional stakeholder, acting as an extension of these leaders and teams as a whole
  • Assist with special projects as needed, which may include research, analysis, write-ups and presentation/data preparation
  • Contribute to Fivetran’s broader Executive Assistance teams for projects, knowledge-sharing, resources and mentorship; establish new and improve existing administrative systems and processes 

What you bring to the table: 

  • 5+ years experience supporting senior executives in a dynamic, tech environment
  • Excellent written and verbal communication skills coupled with your obsession of being highly organized
  • Strong project manager skills, you thrive operating under pressure handling multiple projects and deadlines simultaneously
  • Ability to manage multiple priorities and set expectations with your stakeholders
  • You have a special place in your heart for team culture and values such as Integrity, Initiative and 1 Team 1Dream
  • Strong communication skills, navigating sensitive information with grace and precision
  • You’re a skilled and creative event planner
  • You’re quick in navigating common SaaS tools like Slack, GSuite, Expensify, and Looker
  • Able to handle confidential or sensitive information with discretion - you’ll be working with our most sensitive team leaders and data, after all! 
  • Curiosity and continuous learning is your way of life

Perks and Benefits:

  • 100% paid Medical, Dental, Vision and Basic Life Insurance. Benefits begin on your first day!
  • Option of Health Savings Account (HSA) or Flexible Savings Account (FSA)
  • Generous paid time off (PTO) plus paid sick time, holidays, parental leave, and volunteer days off
  • 401k match program
  • Eligible donation match program
  • Monthly cell phone stipend
  • Work-from-home equipment reimbursement for your home office setup!
  • Professional development and training opportunities
  • Company virtual happy hours and fun team building activities
  • Pet Insurance -- and yes, you can bring your well-behaved fur babies to work
  • Commuter benefits to help with transit and parking costs

We’re honored to be valued at over $5.6 billion, but more importantly, we’re proud of our core values of Integrity, Initiative, and One Team, One Dream. To learn more about Fivetran’s culture and what it’s like to be part of the team, click here and enjoy our video.

To learn more about our candidate privacy policy, you can read our statement here.

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Candidate Location Eligibility:
Albuquerque, NM
Ann Arbor, MI
Atlanta, GA
Austin, TX
Baltimore, MD
Baton Rouge, LA
Birmingham, AL
Boise, ID
Boston, MA
Buffalo, NY
Charleston, SC
Charlotte, NC
Chicago, IL
Cincinnati, OH
Cleveland, OH
Colorado, CO
Columbus, OH
Dallas-Fort Worth, TX
Dayton, OH
Des Moines, IA
Detroit, MI
Fayetteville-Springdale-Rogers, AR
Greensboro, NC
Hampton Roads, VA
Hartford, CT
Houston, TX
Huntsville, AL
Indianapolis, IN
Jacksonville, FL
Kansas City, MO
Las Vegas, NV
Lexington, KY
Lincoln, NE
Little Rock, AR
Los Angeles, CA
Louisville, KY
Madison, WI
Memphis, TN
Miami, FL
Milwaukee, WI
Minneapolis–Saint Paul, MN
Nashville, TN
New Orleans, LA
New York City, NY
Ogden, UT
Oklahoma City, OK
Omaha, NE
Orlando, FL
Other US Location
Palm Bay-Melbourne-Titusville
Pensacola, FL
Peoria, IL
Philadelphia, PA
Phoenix – Mesa – Scottsdale, AZ
Pittsburgh, PA
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Salt Lake City, UT
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San Luis Obispo, CA
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Spokane, WA
St. Louis, MO
Tallahassee, FL
Tampa Bay, FL
Tucson, AZ
Tulsa, OK
Washington DC
Wichita, KS
Wilmington, NC

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
  • People Operations
    • JavaLanguages
    • PythonLanguages
    • SqlLanguages
    • Google AnalyticsAnalytics
    • LookerAnalytics
    • CanvaDesign
    • FigmaDesign
    • IllustratorDesign
    • PhotoshopDesign
    • WebflowCMS
    • SalesforceCRM
    • MarketoLead Gen
    • Google HangoutsCollaboration
    • SlackCollaboration

An Insider's view of Fivetran

How would you describe the company’s work-life balance?

Our employees are the talent that fuels Fivetran. We’re proud of the culture we’ve built to date, and, as a company that is always looking for ways to improve, and continue to be thoughtful and inclusive about this new way of working. This includes continually looking for ways to provide an equitable experience and opportunities for all employees.

Jiyoung

Senior Director, Employee Experience

How do you collaborate with other teams in the company?

"One thing that I have absolutely loved about working with the engineering team is they understand the customer just as deeply as I do. That really promotes innovation, because they can think through innovative ways to solve customers’ problems."

Meer

Lead Product Manager

What are some things you learned at the company?

"Fivetran is a true rocketship. I didn’t realize what an incredible company I was joining, so I feel lucky to be here every day. Everyone loves Fivetran whether they’re a customer or they’re an employee. We all strive toward a common goal of making Fivetran the best, and we’ve done a pretty amazing job at it."

Rachel

Regional Sales Manager, Commercial

What is your vision for the company?

"Because our mission is to make access to data as simple and reliable as electricity, we are in the business of moving data. As far as innovation, I would highlight two words: simple and reliable."

Helge

SVP, Engineering

What makes someone successful on your team?

"Curiosity and asking "why" are the most important traits that make a Product Manager successful at Fivetran. Our Product Managers deeply understand the data industry, our customer needs and the competitive environment in order to identify opportunities to drive growth and additional customer value. This is the fuel for the Fivetran rocket!"

Julie

Director of Product Operations

What are Fivetran Perks + Benefits

Fivetran Benefits Overview

100% paid Medical, Dental, Vision and Basic Life Insurance
25 days annual paid vacation, plus 13 paid holidays and generous sick time
Robust parental leave program
401k match program
RSU's - every employee is granted RSU's when they walk in the door
Home office setup reimbursement program for 100% remote employees
Pet Insurance
Commuter pre-tax benefits options to help with transit and parking costs
Professional development and training opportunities
Annual learning and continued education stipend
Unlimited coffee, office snacks, and frequent catered lunches
Company happy hours and fun team building activities
Monthly cell phone stipend
Referral bonuses

Culture
Volunteer in local community
Fivetran encourages every employee to volunteer by giving them 2 days off each year to dedicate to a volunteer opportunity! How cool is that?!
Partners with nonprofits
Fivetran partners with a number of nonprofits throughout the year via donation matching and other co-sponsored events.
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Open office floor plan
Flexible work schedule
Remote work program
Diversity
Dedicated diversity and inclusion staff
Mandated unconscious bias training
Diversity manifesto
Diversity employee resource groups
Our executive sponsored Employee Resource Groups now encompass 7 unique groups with a global reach. ERG's are open to members and allies at Fivetran and foster community and belonging.
Hiring practices that promote diversity
Fivetran implemented the Rooney Rule to increase more diverse candidates at the on-site interviewing stage to promote a diverse candidate pool for consideration when making decisions on hiring.
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Option of Health Savings Account (HSA) or Flexible Savings Account (FSA)
Disability insurance
Dental insurance
100% paid Medical, Dental, Vision and Basic Life Insurance. Benefits begin on your first day!
Vision insurance
100% paid Medical, Dental, Vision and Basic Life Insurance. Benefits begin on your first day!
Health insurance
100% paid Medical, Dental, Vision and Basic Life Insurance. Benefits begin on your first day!
Life insurance
Pet insurance
Wellness programs
Fivetran host a Wellness Week every yea
Team workouts
Mental health benefits
Financial & Retirement
401(K)
401(K) matching
Company equity
Charitable contribution matching
Child Care & Parental Leave Benefits
Childcare benefits
Generous parental leave
Family medical leave
Adoption Assistance
Return-to-work program post parental leave
Company sponsored family events
Vacation & Time Off Benefits
Generous PTO
Paid volunteer time
Paid holidays
Paid sick days
Office Perks
Commuter benefits
Company-sponsored outings
Free daily meals
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Onsite office parking
Pet friendly
Relocation assistance
Home-office stipend for remote employees
Onsite gym
Professional Development Benefits
Job training & conferences
Lunch and learns
Promote from within
Mentorship program
Continuing education stipend
Continuing education available during work hours
Customized development tracks
Paid industry certifications

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