Provides administrative support to the Finance and Tax Management Board for daily administrative functions related to meetings, calendars, projects and print and copy activities. Responsible for completing cyclical tax processes according to their respective deadlines.
ACCOUNTABILITIES
COORDINATES CALENDAR AND CORRESPONDENCE

• Scheduling and maintenance of calendar on email including
  anticipating and collecting prep
• Coordinates all meetings including dates, agendas, food, meeting
  rooms and invitations
• Ensures timely and appropriate response to incoming mail and emails, including drafting written responses to all levels of management and key resources and customers
• Sets up and maintains email lists

PERFORMS REPORTING, FILE MANAGEMENT AND OFFICE COORDINATION

• Orders and maintains supplies and equipment for department
• Prepares and publishes reports, PowerPoint presentations and spreadsheets
• Files and maintains department records and necessary documentation
• Schedule and process expense settlements

TAX MAINTENANCE

• Receive, open, and scan all Real Estate and Personal Property tax bills, notices, and other correspondence
• Process Real Estate and Personal Property tax payments every Thursday
• Scan Sales tax business licenses and then interoffice to store location

QUALIFICATIONS
REQUIRED

• 1-2 years of relevant experience
• Excellent time management and organization skills
• Attention to detail
• Strong knowledge of all Microsoft Office application
• Effective verbal and written communication skills
• High level of confidentiality extremely important
• Capable of solving problems and staying calm in stressful situations and during periods of high workloads

PREFERRED

• Associate Degree, Technical School Training, or comparable training preferred