Our Opportunity:

Chewy is seeking an Accounts Payable Specialist to join our team. The Accounts Payable Specialist reports to the Accounts Payable Lead and is responsible for coding, entering, analyzing, and processing invoices and credit memos. This role will also provide research and resolution regarding open items from vendor accounts. Additionally, the Accounts Payable Specialist will work cross functionally, with team members from other departments, to ensure invoice coding accuracy.

What You’ll Do:

• Enter, Code, and post vendor invoices and credit memos accurately into Chewy’s General Ledger systems from multiples sources such as Vendor Portal, Imaging system, spreadsheets, and manual entry as necessary
• Coordinate and process any urgent early payment/deposit demand check requests and invoices
• Identify invoices that require sales and use tax accrual entries, calculate, and post these transactions accurately
• Match POs to invoices and receipts via 2-way and/or 3-way match for direct and indirect procurement
• Liaise with the Procurement, Merchandising and Shared Services teams to action and resolve PO invoice line discrepancies
• Monitor and correct any non-PO backed invoice accordingly with Chewy’s Delegation of Authority (DOA) approval workflow and escalate any issues as needed
• Resolve all applicable invoice approval rejections based on user rejection comments
• Identify any invoices that qualify as a prepaid and post these transactions accurately
• Identify Fixed Asset invoices, complete applicable Fixed Assets worksheet calculations with asset, tax and freight posting accurately, and verify that purchase orders are posted according to the Fixed Assets policy
• Resolve internal and external vendor issues by returning phone calls and emails and providing responses and resolutions in a timely manner
• Reconcile vendor statements, identify any discrepancies, and resolve timely including tracking, posting, and collecting any refunds due and requesting missing invoices
• Monitor and maintain several AP email inboxes
• Handle all incoming/outgoing mail (mail, weekly checks)

What You’ll Need:

• 2+ years of Accounts Payable experience
• Associate Degree, preferred
• Knowledge of general accounting concepts and principles including sales and use tax, prepaids, and capital expenditures
• Experience using computer systems, including the use of desktop software such as Microsoft Outlook and Excel (VLOOKUP and pivot table experience required)
• Ability to work well under pressure, in a fast paced, high-volume environment while being adaptable to change
• Possess strong written and verbal communication skills and be able to shift communication styles depending on the audience
• Experience using a large ERP system is a plus