Accounts Payable Specialist at Birdy Grey (Minneapolis, MN or Remote)

| Minneapolis–Saint Paul, MN +2 more | Remote
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POSITION: AP Specialist
REPORTS TO: Senior Accounting Manager
LOCATION: New York, NY or Los Angeles, CA (partial remote)
THE COMPANY: BIRDY GREY (www.birdygrey.com)
Birdy Grey is a direct-to-consumer bridal brand focusing on affordable, on-trend bridesmaid dresses, gifts & accessories for millennial women. Solving the age-old pain point around bridesmaid dresses, Birdy Grey helps bridal parties find the perfect bridesmaid dresses that pop in pictures, at prices that make everyone happy.
Birdy Grey is a female-founded team that has achieved tremendous growth with a lean team and highly efficient marketing spend. The company was founded in Fall 2017 in Los Angeles by Branding expert, Grace Lee, who brings experience working for top female brands in fashion and beauty, along with Monica Ashauer, Co-Founder and COO.
THE OPPORTUNITY: AP Specialist
Birdy Grey is looking for ahighly analytical Accounts Payable Specialist to support our Finance team. This role will be responsible for the day-to-day Accounts Payable transactions, handling company spend from requisition to payment, maintaining vendor relations, and acting as integral team player during month-end accounting close.
SCOPE OF RESPONSIBILITIES

 

  • Receive, review, and process all Accounts Payable invoices and payment requests
  • Monitor the shared AP email account and save to the correct vendor folder
  • Ensure all departmental invoices are properly approved and coded
  • Process ACH payments, wires, and check payments in Bill.com.
  • Set-up, modify, and maintain vendor accounts in compliance with company policies and procedures
  • Reconcile payment applications in Quickbooks Online
  • Monitor vendor accounts to ensure payments are current
  • Address and respond to internal & external inquiries regarding invoice/payment status
  • Research delinquent invoices and communicate with vendors regarding past due payments
  • Review and validate all vendor statements against paid and open invoices
  • Assist with the implementation of new technologies and process automations, including entering inventory invoices in separate ERP for tracking Landed Costs
  • Help reconciling purchase order invoices, payment amounts, and due dates in tracking sheet
  • Review vendor spend by vendor and by department ensuring accuracy
  • Ensure invoices are paid timely and accurately in compliance with departmental procedures and standards.
  • Assist with requests during internal and external audits, including providing invoice copies
  • Assist with other accounting functions and special projects, as requested, or needed


THE RIGHT CANDIDATE: QUALIFICATIONS & PERSONAL ATTRIBUTES
EDUCATION: College degree required
EXPERIENCE / REQUIREMENTS:

 

 

  • Accomplished professional with a minimum of 3-5 years of experience in an Accounts Payable department.
  • Knowledge of accounting and understanding of the GL coding and accounts.
  • Strong analytical, problem-solving, time management, and organizational skills
  • Proficient in Microsoft Excel, pivot table and v-lookup
  • Experience in e-commerce, DTC, or fashion and apparel
  • Able to work on multiple projects with accuracy and efficiency, while keeping to deadlines
  • Strong attention to detail, curious to learn and eager to address discrepancies
  • Comfortable as a liaison to management and key business partners in various departments in both corporate and retail
  • High level of integrity; ability to handle confidential information.
  • Adept at assimilating quickly to changes within a fast-paced business environment
  • Ability to work independently with little supervision
  • A team player and effective communicator
  • Strong work ethic
  • Excellent skill in using a variety of computer applications and systems, including G-suite
  • Impeccable organizational skills and attention to detail
  • Demonstrated mastery of multi-tasking, and the ability to adapt to change quickly
  • Excellent verbal, written, and interpersonal communication skills
  • Analytical and have a keen eye for details
  • Great problem-solving skills and work well in a team.


NICE TO HAVES:

 

 

  • Start-up experience - a plus!
  • Interest in bridal and fashion


WHY BIRDY GREY: BENEFITS & PERKS

 

 

  • Competitive Compensation: Based on experience and performance
  • Healthcare Benefits: 100% employee medical coverage + 50% spouse and dependent coverage/ 100% employee dental coverage + 50% employee vision insurance
  • Retirement: 401K
  • Wellness: A monthly wellness day, Classpass membership, a $50 monthly wellness stipend, summer Fridays
  • Flexibility: Partial remote with a high level of autonomy and accountability + $50 monthly WIFI stipend
  • Employee Discount: Free bridesmaid dresses, 50% discounts on Birdy Grey products
  • Purpose: Join in the success of a high-growth, early-stage startup by driving performance and building out new processes


Birdy Grey is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

 

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Candidate Location Eligibility:
Los Angeles, CA
New York City, NY

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
  • People Operations
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    • BigQueryDatabases
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    • FigmaDesign
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    • ShopifyCommerce
    • KlayvioEmail
    • Google HangoutsCollaboration
    • SlackCollaboration
    • AsanaProject Management

An Insider's view of Birdy Grey

What are some social events your company does?

We have a bicoastal team, so we do monthly team building events, like a sushi-making virtual class and in-person happy hours and paint nights with local teams. We're also excited to begin incorporating philanthropy to bring everyone together for a cause! We'll be sponsoring and walking to support women's health and empowerment in the coming months.

Hannah

Senior HR Manager

How do you collaborate with other teams in the company?

My role is primarily focused on product activations on our site, an important project since we're a DTC brand! I coordinate with Content, Design, Merchandising, Ops, and Development to provide site support, upload assets and help ensure that the site is reflecting the products accurately. It's always exciting to see it all come together in the end!

Jenna

Ecommerce Coordinator

What makes someone successful on your team?

Our product is engaging customers at an often stressful moment in their life. Our goal is provide them with an easy solution & an elevated experience. Approaching problems with an empathetic mindset is key for us. We find that a people-first focus allows our team to come up with creative technical solutions for both our customers and internal team.

Monica

Co-founder & COO

How do you make yourself accessible to the rest of the team?

We're a pretty lean team, so everyone at the company has a direct line of access to myself and Monica, our COO. Our calendars are open and we're always accessible on Slack. We have weekly TBs with all of our teams, and we've recently introduced skip-levels so that junior team members have access to senior leadership.

Grace

Co-founder & CEO

What's the biggest problem your team is solving?

We have a very unique business model, which can pose some operational challenges. Our team is currently working on solutions to drive efficiencies across various teams, while also streamlining and automating the process as much as possible. It's a fun challenge for our team that allows us to think outside the box!

Tsung Wei

Associate Director of Operations

What are Birdy Grey Perks + Benefits

Birdy Grey Benefits Overview

Generous Healthcare Benefits: 100% employer covered medical & dental plans / 50% spouse and dependent medical coverage + 50% employee vision insurance + access to One Medical + Mental Health Benefits

Retirement Benefits: 401K with no waiting period

Paid Time Off: Rest and relax with unlimited Open PTO + 11 paid Holidays

Wellness Benefits: A monthly wellness day off, Classpass membership, a $50 monthly wellness stipend, Summer Fridays

WFH/Hybrid Flexibility: Partial remote with a high level of autonomy and accountability + $50 monthly WIFI stipend

Employee Discount: Free bridesmaid dresses + 50% discount on Birdy Grey products

Exciting Purpose: Join in the success of a high-growth, 80% women, early-stage startup by driving performance and building out new processes

Culture
Partners with Nonprofits
We facilitate Birdy Grey bridesmaids to donate their gently worn bridesmaid dresses to The Princess Project, a 501(c)(3) non-profit organization that provides free dresses to teens in need for prom!
Friends outside of work
Eat lunch together
Intracompany committees
As a fashion company, we have a Sustainability Committee who work to make sure we're on the cutting edge of providing quality materials that are good for you and for the environment.
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Diversity
Highly diverse management team
Birdy Grey was founded by 2 AAPI females, Grace Lee and Monica Ashauer. Our C-Suite is all women, and our company is majority women.
Unconscious bias training
Hiring Practices that Promote Diversity
We have a blind recruiting process in order to reduce bias for our Recruiters and Hiring Managers. We believe building a team of people from different backgrounds is key to success.
Health Insurance & Wellness Benefits
Disability Insurance
Dental Benefits
100% coverage of Dental employee premium
Vision Benefits
50% coverage of Vision employee premium
Health Insurance Benefits
Aetna: 100% coverage of Medical employee premium / 50% spouse and dependent coverage + Access to One Medical
Wellness Programs
On the last Friday of every month, Birdy Grey shuts down for a company Wellness Day. We also offer Summer Fridays and a monthly subscription to Holisticly, a wellness benefits platform.
Mental Health Benefits
We provide access to a Talkspace to support mental health.
Retirement & Stock Options Benefits
401(K)
Begin contributing with no waiting period!
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide up to 12 weeks of paid parental leave to all employees after 6 months.
Remote Work Program
Most of our team is hybrid remote. We require all employees to come in once a month to the LA or NY office. Some of our teams are full time in office, and everyone has the option to come in more!
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Included in our Open PTO policy
Perks & Discounts
Casual Dress
Company Outings
We host monthly team dinners, activities, or virtual get togethers.
Happy Hours
Fitness Subsidies
We offer access to a subsidized monthly Classpass membership.
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within
Online course subscriptions available

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