Accounting Specialist at Brain Corp

| San Diego, CA
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We are Brain Crop and we build brains for robots. We set out to create the most intelligent tools ever, and now, we power the world’s largest fleet of robots operating in commercial public spaces. By injecting intelligence into machines from trusted manufacturers and our customers' operations, we are able to transform manual operations into automated workflows, making the lives of people safer, easier, and more productive. Our robots are running around thousands of stores, schools, warehouses, hospitals, offices, airports, and more, solving practical challenges with revolutionary solutions. For more information on how we are turning robots into tools that serve a purpose and to learn how you can become a brainiac, please visit 

Position Summary:

As a member of the Finance team, the Accounting Specialist is responsible for properly maintaining and managing receivables, payables and collections. In addition, this position will be responsible for customer and vendor accounts which includes, but not limited to, correspondence with customers, vendors, account management and purchasing team members, as necessary. Sales/Use tax filings falls under the responsibility of the accounts receivable department. This position will be expected to support the Sales and Use tax filing.

Duties and Responsibilities:

  • Communicate with customers about billing and customer payments discrepancies and questions 
  • Responsible for timely collections on past due accounts 
  • Identify incoming electronic and check payments and the corresponding customer invoices 
  • Post deposits and apply deposits to customer accounts timely and accurately
  • Reconcile Accounts Receivable sub-ledger
  • Support the process of preparing and filing of multi-states sales/use tax returns 
  • Communicate with vendors about invoices, discrepancies with agreements and payments status
  • Propose and prepare weekly vendor payments
  • Assist with Concur expense reimbursement review and policy enforcement
  • Application of credit card payments to outstanding vendor invoices
  • Reconcile Accounts Payable sub-ledger
  • Effectively interact, coordinate and communicate with other departments, including management, as necessary
  • Review customer contracts for accuracy and to ensure billings are created in accordance with contract terms
  • Contribute to designing processes for newly implemented business models
  • Manage customer billing and perform monthly analysis to ensure accuracy and completeness
  • Responsible for prompt collection of AR to maintain the company’s cash management process and goals 
  • Responsible for accurate and timely daily customer deposits and cash applications, including any returned items and subsequent adjustments
  • Research customer payment irregularities an reconcile customer account activity
  • Review vendor contracts for accuracy and required approvals
  • Establish and maintain collaborative working relationships with customer and cross-functional departments
  • Assist with the implementation of NetSuite Suite Billing 
  • Assist with the customer data cleanup – Salesforce data versus NetSuite
  • Responsible for reporting and remittance of sales/use tax

What you need

  • Bachelor’s degree in accounting or equivalent is required
  • Minimum 3-5 years of related experience in accounts receivable, accounts payable and collections
  • Knowledge of ASC 606 and related accounting processes
  • NetSuite and Salesforce experience preferred 
  • Detail oriented and ability to meet deadlines in a high-pressure environment
  • Exceptional communication, problem solving and dispute resolution skills

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions may require maintaining the physical condition necessary for sitting, walking, or standing for periods of time; operating a computer and keyboard; talk and hear at normal room levels; use hands to finger and grasp; repetitive motion close visual acuity to prepare and analyze data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines; use of measurement devices; and/or assembly or fabrication parts at distances close to the eyes; push or pull up to 10 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet to moderate. The employee is exposed to the typical office environment with computers, printers, and telephones.

Additionally, all employees are subject to our COVID-19 vaccination policy, requiring vaccines for those employees working in the office or interacting in person with customers. Our policy also includes exemptions for those with sincerely held religious beliefs against the vaccine, and for those with a medical condition or disability that prevents them from receiving the vaccine. For further information about our vaccination policy, please contact [email protected]

More Information on Brain Corp
Brain Corp operates in the Artificial Intelligence industry. The company is located in San Diego, CA. Brain Corp was founded in 2009. It has 260 total employees. It offers perks and benefits such as Flexible Spending Account (FSA), Disability Insurance, Dental Benefits, Vision Benefits, Health Insurance Benefits and Life Insurance. To see all 7 open jobs at Brain Corp, click here.
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