Finance Coordinator - Billing

About Clayton Utz

Clayton Utz is one of Australia’s oldest and largest independent commercial law firms, with a proud history and a forward-thinking approach. With offices in six cities and over 1800 employees, we’re committed to excellence, innovation, and making a difference.

The Role

We are seeking an experienced and proactive Billing Coordinator to join our finance team in Sydney on a permanent, full-time basis.

As a key member of our national Billing team, you will be responsible for the coordination and processing of e-billing and other complex billing requests.

Key Responsibilities

• Uploading and managing invoices via e-billing databases, including resolving e-billing upload delays and rejections

• Administering e-billing timekeeper rate approvals and purchase orders

• Managing and uploading e-billing client matter budgets and monthly accruals

• Attend to new e-billing vendor set up

• Maintain, track and report on e-billing uploads and issues

• Attending to billing requests such as bill cancellations, write offs and time edits

• Assisting Partners and Practice Administrators with day to day billing queries and complex billing requests

• Managing and maintaining client billing guideline requirement information

• Assemble and send invoices for centralised client dispatching

• Complying with billing procedures and processes

• Process internal fee credit allocations

• Support Billing Team Leader with ad-hoc projects as required

Skills & Experience

• At least 4 years' experience in:

  • A professional services environment (law firm experience will be highly advantageous)

  • Handling high volume transactions with great accuracy and diligence

  • A Practice Management System, ideally Aderant Expert (advantageous)

  • E-billing portals and LEDES import files (advantageous)

• Strong analytical skills

• Excellent attention to detail

• The ability to work through high work volumes (e.g during month-end) whilst maintaining a high-level of accuracy and efficiency

• Strong communication skills

• A willingness to take on new tasks with flexibility and positivity

• Intermediate MS Excel (desirable) and competent with other Microsoft Office programs

Why Join Clayton Utz?
At Clayton Utz, we’re more than just a law firm – we’re a community that values our people and their contributions.

When you join us, you’ll enjoy:

• Access to professional development programs and career growth opportunities.

• A focus on health and wellbeing, with initiatives to support your physical and mental health.

• A collaborative and inclusive culture that celebrates diversity and fosters belonging.

• Up to 26 weeks’ paid parental leave, with flexibility over two years, plus paid superannuation.

• The option to purchase up to 4 weeks of additional leave annually.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected].

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.