Office Coordinator

WHO WE ARE
We are PEAK6, a leading investment firm. You'll find us headquartered in the historic Chicago Board of Trade building. PEAK6 uses technology to find a better way of doing things. The company's first tech-based solution was developed in 1997 to optimize options trading, and over the past two decades, the same formula has been used across a range of industries, asset classes, and business stages to consistently deliver superior results. Today, PEAK6 seeks transformational opportunities to provide capital and strategic support to entrepreneurs and forward-thinking businesses. PEAK6's core brands include PEAK6 Capital Management, PEAK6 Strategic Capital, Apex Fintech Solutions, PEAK6 InsurTech, Evil Geniuses, Poker Power, and Zogo.
ABOUT THIS ROLE
As a Office Coordinator, you will be the first point of contact for all employees, guests, and vendors at our organization, ensuring a professional and exemplary experience. You will be key in maintaining the operational efficiency of our office environment, overseeing administrative duties, and managing the reception area. This role will be based in our 888 7th Ave, New York City office and required to be in office 5x a week.
Responsibilities:

• Serve as the first point of contact for employees, guests, and vendors, providing a high level of customer service.
• Manage the guest registry and ensure that all guests are pre-registered with building security.
• Oversee and support all administrative duties to ensure that the office is operating smoothly.
• Handle the reception desk responsibilities including answering incoming calls, preparing and managing outgoing mail, coordinating courier services, and providing assistance as needed.
• Maintain the workplace, ensuring it is clean and presentable by checking conference rooms, turning lights on, restocking the kitchen, and wiping counters.
• Comply with building procedures, state, and local regulations to maintain a safe and clean office space.
• Prepare and reconcile monthly expense reports for the Facilities Team.
• Acquire a basic knowledge of IT equipment to provide ad hoc support during meetings.
• Take on additional projects and tasks as required.
• Complete I-9 verifications for new hires.
• Act as Deputy Fire Warden in NY, ensuring compliance with fire safety regulations.
• Assist employees with desk and conference room reservations.
• Manage and modify daily the Google calendar for office events and reservations.
• Contribute to facility budget and inventory management, ensuring effective resource Utilization.

YOUR EXPERIENCE

• Previous experience in a facilities role or in a professional office setting
• Excellent communication and interpersonal skills
• Customer service mindset
• Adaptability and flexibility
• Ability to handle confidential information with discretion
• Basic technical knowledge of IT equipment
• Experience in managing budgets and expenses
• Strong organizational and multitasking skills

The salary range for this position is $26.00 to $30.00 an hour, however base pay offered may vary depending on job-related knowledge, skills, experience, and office location. This position also may be eligible for a discretionary annual bonus in addition to a range of health & wellness benefits.
#PEAK6
OUR REWARDS
We offer a robust package of employee perks and benefits, including healthcare benefits (medical, dental and vision, EAP), competitive PTO, 401k match, parental leave, and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. As a hybrid workforce, we offer our employees the ability to work remotely up to two days a week.
PEAK6 is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, natural or protective hairstyle, genetics, disability, age, or any other basis forbidden under federal, state, or local law.
SALARY RANGE
$0-$50