Who We Are
Finance leaders choose Billtrust to get paid faster, control costs, and maximize customer satisfaction. As the leader in B2B accounts receivable workflow and payment software, we provide the world’s leading brands with AI-powered solutions across the full AR lifecycle—from invoice presentment and payment processing to cash application and collections. With over 2,600 global customers, more than $1 trillion in invoice dollars processed, and a proprietary network of 13 million buyers, Billtrust delivers business value through deep industry expertise and a culture relentlessly focused on meaningful customer outcomes.
We’re an AI-first company, not just in what we build for our customers, but in how we work. Across every function, our teams use AI tools daily to work faster, make better decisions, and deliver higher-quality outcomes. We hire exceptional people, give them cutting-edge AI capabilities, and measure success by the impact they create. If you want to do the best work of your career at the frontier of AI and fintech, Billtrust is the place to do it.
Our Values
Customers
We relentlessly increase value for customer and do the right thing for them.
Action
We make ‘thoughtfully fast’ decisions, act quickly, cut through red tape, deliver progress not perfection, take ownership and accountability.
Team Spirit
We put the team ahead of ourselves, foster trust and respect, collaborate with passion, despise toxic politics, value our differences, and celebrate together.
Innovation
We challenge the status quo, experiment thoughtfully, and are novel and brilliant in what we create.
Excellence
We love to win, but we hate losing even more. We aspire to be the best and take pride in our work. When we fall short, we own it and come back stronger.
About the Role:
The Executive Assistant is a critical role responsible for acting as a seamless extension of senior executives at Billtrust, building effective working relationships inside and outside the company. A good sense of humor is essential in this role, as is flexibility. You will need to complete complex tasks and projects quickly, react with appropriate urgency to emerging situations, and take effective action in ambiguous circumstances without always knowing the full picture.
The ideal candidate is self-driven, highly organized, and comfortable operating with minimal oversight in a fast-paced environment. You will serve as a trusted partner to leadership—managing high-volume schedules, coordinating complex travel, and handling sensitive information with discretion—while continuously looking for opportunities to improve efficiency and scale across the team.
What You'll Do:
Executive Calendar & Schedule Management
- Proactively organize and maintain multiple Google calendars, prioritizing and coordinating high-volume and ever-changing schedules.
- Coordinate meetings including confirming conference rooms, arranging catering when needed, scheduling off-sites, and preparing presentations.
- Understand business priorities and identify process improvements to create efficiency and scale for the leadership team.
- Use AI tools to streamline scheduling, anticipate conflicts, and improve calendar management efficiency.
- Other duties as assigned.
Travel, Expenses & Confidential Support
- Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources.
- Process expense reports and maintain and reconcile company credit cards.
- Serve as a confidential liaison on highly sensitive issues between members of the Executive Management Team.
Cross-Functional Collaboration & Continuous Improvement
- Cooperatively work with other Executive Assistants and team members to ensure seamless administrative coverage across leadership.
- React with appropriate urgency to emerging situations, taking effective action without always having the complete picture.
- Handle all confidential information with integrity and absolute discretion in dealings with professionals inside and outside the company.
What You'll Bring:
Required Skills:
- 5+ years of working experience in an executive support or administrative role.
- Strong working knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
- Professional polish with the ability to demonstrate grace and composure under pressure.
- Exceptional written and verbal communication skills.
- Superior planning, time management, and organizational skills.
- Integrity and discretion in handling confidential information and in dealing with professionals at all levels.
- Demonstrated ability to use AI tools to improve scheduling efficiency and administrative workflow.
Preferred Skills:
- Familiarity with Google Suite and collaboration tools such as Slack and Zoom.
- Experience supporting C-level executives in a fast-paced, growing company.
- Comfort using AI tools to automate routine tasks and improve executive support quality.
The expected base salary range for this position is $90,000-$95,000 annually.
Compensation may vary depending on several factors, including a candidate’s qualifications, skills, experience, competencies, and geographic location. Some roles may qualify for extra incentives like equity, commissions, or other variable performance-related bonuses. Further details will be provided by our Talent Acquisition team during the interview process.
What You’ll Get
At Billtrust, we believe your total rewards should reflect the impact you make. Our benefits package includes comprehensive health coverage, competitive retirement, generous PTO and parental leave, flexible work options, and meaningful investment in your professional development. We’re building something special and we want you to feel supported while doing it.
At Billtrust, we value an equitable and inclusive work environment and strive to build and foster diverse teams. Even if your work experience doesn’t align exactly with the position requirements, we’d still love to hear from you. You may just be the right candidate for this or other roles.
We are committed to building a team that represents a variety of diverse backgrounds, perspectives, and skills. We are proud to be an equal opportunity workplace that celebrates and supports diversity and inclusion. We make all employment and related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
Skills Required
- 5+ years of executive support or administrative experience
- Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint)
- Demonstrated ability to use AI tools to improve scheduling efficiency and administrative workflows
- Exceptional written and verbal communication skills
- Superior planning, time management, and organizational skills
- Integrity and discretion handling confidential information
- Familiarity with Google Suite, Slack, and Zoom
- Experience supporting C-level executives in a fast-paced company
- Comfort using AI tools to automate routine tasks and improve executive support
Billtrust Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Billtrust and has not been reviewed or approved by Billtrust.
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Leave & Time Off Breadth — Open/unlimited PTO, company recharge days, paid holidays, volunteer time, parental leave, and a tenure-based sabbatical create broad flexibility for time away. Many roles are fully remote with flexible schedules, supporting actual time-off access.
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Healthcare Strength — Comprehensive medical coverage is emphasized, with low-cost or fully covered employee premiums alongside dental, vision, life, and disability insurance. Wellness programs, fitness stipends, and onsite gym access further bolster health support.
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Strong & Reliable Incentives — Performance bonuses are described as regularly achieved, with uncapped earning potential in some functions. Incentive structures complement base pay and are cited as rewarding for strong performers.
Billtrust Insights
What We Do
Billtrust makes it easier for B2B companies to get paid. We’ve been the leading innovator in AR automation for nearly two decades and continue accelerating. Our customers span 40+ industries and we lead with double digit market share in many of the industries we serve. We provide automated order-to-cash solutions that meet diverse buyer requirements and speed cash application through tailored invoice delivery, secure multi-channel payment enablement and intelligent matching and payment posting. Our unparalleled expertise in AR informs everything that we do. No one is better positioned to understand and solve for the needs of every individual AR department. We innovate by pushing automation into new areas like our supplier-driven payments network, automated invoice delivery into AP portals and our automated credit application process. We drive results by helping our customers increase electronic adoption of invoices and payments and widening technology bottlenecks. Amazing customer experiences are possible with our connected solutions. We give our customers the power to conduct business unencumbered by manual interactions. For more information, visit us at billtrust.com.
Why Work With Us
We value innovation, accountability, work-life balance, and strong culture driven by the quality and the diversity of the people we hire. Our culture is driven by our values: Customers, Action, Team Spirit, Innovation, and Excellence.
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