Executive Assistant

You Are:

You are deeply organized, proactive, and detail-oriented, with a natural ability to bring structure, clarity, and follow-through to complex and fast-paced environments. You anticipate needs before they arise, think several steps ahead, and consistently operate with a high level of professionalism, responsiveness, and discretion. You are someone others trust to manage work with care, sound judgment, and reliability. You are an exceptional communicator who can manage sensitive information and interact confidently with a wide range of stakeholders, including senior leaders, board members, staff, families, and external partners. You are calm under pressure, adaptable when priorities shift, and capable of balancing multiple competing demands without losing attention to detail. You are both relational and highly execution-oriented. You build strong working relationships while also ensuring accountability, organization, and momentum behind key priorities. Most importantly, you are energized by supporting mission-driven leadership and are committed to helping create the systems and conditions that allow a school community to thrive.

You will:

As the Executive Assistant to the CEO, you will serve as a highly trusted operational and administrative partner responsible for helping maximize the CEO’s effectiveness, focus, and impact across the organization. You will manage the day-to-day functions of the CEO’s office with exceptional organization, discretion, and attention to detail, while also supporting broader organizational priorities through strong systems, communication, and follow-through. In this role, you will coordinate complex logistics, manage information flow, support Board of Trustees operations, and ensure high-priority initiatives and commitments move forward efficiently and effectively. You will play a critical role in creating the conditions that allow executive leadership to remain focused on advancing E.L. Haynes’ mission, vision, and strategic priorities. 

Optimize the CEO’s Time and Priorities

• You will manage the CEO's daily workflow to ensure time is aligned to the organization's highest priorities.
• Own and maintain a highly complex calendar, balancing internal meetings, board commitments, school events, and external engagements.
• Prioritize and schedule meetings with appropriate lead time, materials, and logistical support.
• Anticipate scheduling conflicts and proactively recommend solutions.
• Coordinate travel arrangements, itineraries, and related logistics.
• Ensure the CEO is prepared for all meetings and events with timely agendas, briefing materials, and background information.

Manage Communications and Workflow

• Monitor and triage email, correspondence, and requests for the CEO's attention.
• Draft and edit professional communications, presentations, and documents.
• Ensure urgent matters are elevated quickly and routine matters are routed appropriately.
• Track open items and follow up to ensure timely responses and completion.

Support Board of Trustees Operations

• Prepare and distribute board agendas, meeting materials, and supporting documents.
• Coordinate board meetings, retreats, and committee logistics.
• Maintain board records and ensure materials are organized and accessible.
• Support trustee onboarding and ongoing communication.

Drive Administrative Excellence

• Process expense reports, reimbursements, and other administrative transactions.
• Coordinate contracts, signatures, and document workflows.
• Develop efficient systems and templates to streamline recurring processes.

Coordinate Special Projects and Events

• Plan and execute meetings, retreats, and events.
• Track timelines, deliverables, and next steps across projects.
• Conduct research and prepare summaries to inform decision-making.
• Support cross-functional initiatives as assigned.

Starting Salary: $50,000 - $61,499

You have:

• 5+ years of experience providing executive-level administrative support, preferably to a CEO, superintendent, or senior executive.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• Demonstrated ability to manage competing priorities in a fast-paced environment.
• High levels of discretion and judgment when handling confidential information.
• Experience preparing presentations, reports, and professional correspondence.
• Proficiency with Google Workspace, Microsoft Office, and calendar management tools.
• Strong project management and follow-through skills.
• A proactive mindset with the ability to anticipate needs and solve problems independently.

You might also have:

• Experience supporting a board of directors or trustees.
• Experience in education, nonprofit, or mission-driven organizations.
• Familiarity with public charter schools or school operations.
• Oral and/or written proficiency in Spanish.