Atomic Machines is looking for a full-time Executive Assistant to support our leadership team from our Emeryville office, five days a week. You'll be the operational backbone behind our executives - managing calendars, travel, meetings, expenses, and projects, freeing them to focus on their highest-impact work. We're looking for someone proactive, trustworthy, and hyper-organized who thrives in a fast-moving startup environment. If that's you, we'd love to hear from you.
What you’ll do:As an Executive Assistant, you will serve as a trusted partner supporting senior leaders by managing day-to-day operations and ensuring their time and priorities are aligned with the highest-impact work.
- Proactively manage executive’s schedules, priorities, and incoming requests, exercising strong judgment to protect their time and focus.
- Coordinate all calendar scheduling, travel arrangements, and related logistics.
- Serve as a liaison between executives, internal teams, and external partners to ensure clear and timely communication.
- Represent executives in meetings and communications, acting with professionalism, sound judgment, and a deep understanding of their priorities.
- Draft, proofread, and send communications on behalf of executives, maintaining their voice and a high standard of professionalism.
- Prepare and organize documents, presentations, and materials for meetings and key initiatives.
- Support executives on special projects, coordinating across teams and tracking progress against deadlines.
- Track, reconcile, and submit expense reports accurately and on time.
- Plan and execute team offsites, executive events, and internal gatherings.
- Greet and host guests, partners, and candidates, reflecting Atomic Machines' culture and professionalism.
- Handle employee scheduling requests with a high degree of customer service, fostering a productive, inclusive, and engaging environment.
- Handle sensitive and confidential information with the utmost discretion at all times.
- 5+ years supporting multiple C-suite or senior executives in a fast-paced, high-growth environment.
- Polished presence and professional demeanor — you represent the Executive team with care in every interaction, written or in-person.
- Exceptional organizational skills and attention to detail — you track the details without losing sight of the bigger picture.
- Outstanding judgment and discretion — you handle sensitive information with the highest level of confidentiality.
- Strong written and verbal communication skills.
- Comfortable working cross-functionally and independently.
- Calm and confident under pressure with the ability to manage shifting priorities and resolve conflicts proactively.
- Resourceful problem-solver with a "no task too big or too small" mindset.
- Natural relationship-builder who earns trust quickly with executives, partners, and peers.
- Proficient in Google Workspace and comfortable picking up new tools quickly.
- Bachelor’s degree preferred.
The compensation for this position also includes equity and benefits.
Skills Required
- 3+ years of administrative support experience
- Proficiency in using various office software and tools, including Google Workspace
- Strong written and verbal communication skills
- Ability to prioritize tasks and manage time effectively
- Bachelor's degree preferred
What We Do
Atomic Machines is redefining humanity’s relationship with matter. We see a future where our tools will allow us to reorganize matter at the atomic level at will, where we will go from bits to atoms for any object or machine that can be designed in alignment with physical laws. We have begun our journey with the development of a robotic manufacturing platform capable of making an entirely new class of micro-electromechanical (MEMS) devices. We are well funded and have exceptionally strong product/market fit and a clear go-to-market path for the device we will make first with our platform. Our platform breaks traditional manufacturing paradigms and constraints, enabling inexpensive rapid prototyping as well as large scale manufacturing with highly compelling economics. Joining forces with us means becoming part of an incredibly talented, inventive and passionate multi-disciplinary team working on a massive world-changing mission. You will have the opportunity to help define the company from its early days. You’ll be challenged to learn and grow as a builder and a leader as the company itself grows rapidly. And you will receive significant equity compensation - you’ll truly be a company owner and benefit financially from our overall success.
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