Executive Assistant

About BDO

At BDO Australia, our why is ‘empowering people, realising possibilities’. One way we bring this to life is by hiring and developing exceptional talent, to deliver on our wide array of audit, tax and advisory services.

Reporting to the Chief Client Officer (CCO) and working closely with the Clients and Markets Leadership team, the Executive Assistant role plays a critical part in providing effective and efficient administrative support.

This is a permanent, part-time (0.80%) role with a requirement to be in the office at least 2 days per week. However, there is the possibility to consider full-time hours or modified working hours, for the right candidate. You can be based in any major Australian city (Adelaide, Brisbane, Melbourne or Sydney).

This role is fast-paced and varied, requiring a high level of organisation, coordination, and responsiveness. The position is ideally suited to someone who thrives in a trusted support role, enjoys working closely with senior stakeholders, and is energised by contributing to a dynamic and purpose-driven environment.

Key Duties and Responsibilities:

• Answer/respond to incoming emails as appropriate;

• Diary management including schedule meetings;

• Screen telephone calls, enquiries and requests, and handle them when appropriate;

• Assist in the creation of documents, presentations, agendas and meeting packs;

• Assist with follow up of action items following external and internal meetings;

• Daily support in relation to meetings and appointments, ensuring accuracy and efficiency (ie room / venue bookings, catering, relevant documentation and any other requirements);

• Coordinate and manage travel arrangements for the Executive level;

• Process expense claims;

• Assist with organisation of both internal and client events;

• Project and research work, as required;

• Maintaining office systems, including data management;

• Assisting other members of the Clients and Markets team when required;

• General administration duties.

Skills/Attributes Required:

• Strong organisation skills with the ability to prioritise tasks and adapt to changing and competing priorities.

• Strong written and verbal communication skills, with the ability to draft clear, professional correspondence and engage confidently with stakeholders at all levels.

• A high level of professionalism, reliability, and confidence in handling confidential information

• Proactive and solutions-focused mindset, with a willingness to take initiative, anticipate needs, and contribute to continuous improvement.

• Strong attention to detail, ensuring accuracy in documentation, scheduling, and administrative processes.

• Collaborative and approachable, with the ability to build strong working relationships and contribute positively to team culture.

Qualifications and Experience required:

• Previous experience in a Personal Assistant, Executive Assistant, or senior administrative support role.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience working in corporate or professional services, is highly regarded.

Why BDO?
 

Working for BDO you will be part of a growing and market leading professional services firm.
Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.
Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.
We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible.

Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, free breakfast, employee referral rewards, study, and professional development support.

Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.

With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.
Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive). We are proud to be recognised as an Inclusive Employer by the Diversity Council of Australia and an Employer of Choice by the Workplace Gender Equality Agency (WGEA).