Executive Assistant

Job Summary

About the Team

The teams across Strategy & Finance provide a wide range of services that guide and empower our business - from risk, to treasury, investor relations, taxation, corporate accounting, internal audit and more. We help ensure Telstra sets the right strategy and is delivering for our customers, our people and our shareholders.

About the Role

As an Executive Assistant, you play an important role in providing professional, responsive and in confidence support to assigned Executives and their broader teams, to enable them to focus on their key priorities and to better focus on value-adding internal and external customer service needs. You thrive on adding great value for Telstra by ensuring timely and effective alignment of your Executives’ schedule to strategic and business priorities and presenting as a brand ambassador internally and externally.

You will be Supporting two executives- Group Treasurer & COE —Corporate Finance with extensive diary management, including meetings involving many senior internal and external stakeholders. Providing vital support to the corporate treasurer by monitoring approvals, email supervision and travel arrangements. Proven ability to work effectively within a team with the ability to multitask and work within designated timeframes.

In this role, you will deliver the following responsibilities:

• Provide consistent, confidential and comprehensive executive support as required to your assigned Executives in the coordination of diary and schedule management, including attending relevant meetings and actioning of any related tasks

• Collaborate with members of the Executives’ broader teams and external stakeholders to provide support in aspects of event management (including any team offsites), travel arrangements and accommodation for your assigned Executives and their teams, ensuring they are in line with Telstra’s policies and procedures

• Provide support to your assigned Executives in ensuring expense claims and leave requests occur in a timely manner and are handled as per Telstra’s policies and procedures

• Provide support to your assigned Executives with various initiatives that improve the function of the team, and knowledge sharing across the team, as well as being proactive in generating ideas which create process improvements. For example, these may include creating a central shared file system which contains organization charts and information about each team or creating a calendar of leave  and training requirements across the team

• Both Executives you will be supporting thrive on continuous improvement and learning and are looking for an EA with a similar level of energy and dedication

• Utilise sound judgement and knowledge of business units to professionally handle inbound calls, e-mails and other correspondence, ensuring that they are reviewed, actioned and filed in a timely and professional manner

• Participate in continuous improvement initiatives such as streamlining processes, eliminating unnecessary steps and using the best technology available to enhance the efficiency and effectiveness of your delivery in the role

• Collaborate with members of the Executives’ team to seek input to solve problems that arise, redirecting urgent issues and complaints to the most appropriate individuals, ensuring the relevant stakeholders and Executives are kept abreast of details or outcomes

• Take ownership for maintaining accurate and up to date files and documents, ensuring they are organised for quick retrieval of essential information

• Leverage sound interpersonal skills and knowledge of office administration to collaborate and guide members of your Business Unit in the delivery of adhoc tasks in line with Agile and the Telstra Ways of Working

• Explore alternatives when problem solving that gain the support and acceptance of all parties and maximise benefits to the organisation

To be successful in this role, you must have the following skills and experience:

• Relevant work experience preferably in finance but not necessary.

• Strong organizational skills and ability to multi-task

• Excellent time management skills

• Knowledge on MS Office Suite and Workday

• Highly adaptable and flexible

• Energy and proactive “can-do” attitude

• Strong interpersonal skills and ability build relationships with key stakeholders

• Preferred knowledge in Sapphire and Fieldglass

• Scheduling yearly performance reviews

• Expense reconciliation using Concur

• Managing and organising team offsites and workshops

• Managing M&A Management committee papers

If you are looking to take the next step in your career, we want to hear from you!

As part of your application with Telstra, you may receive communications from us on +61 440 135 548 (for job applications in Australia) and +1 (623) 400-7726 (for job applications in the Philippines and India).

When you join our team, you become part of a welcoming and inclusive community where everyone is respected, valued and celebrated. We actively seek individuals from various backgrounds, ethnicities, genders and abilities because we know that diversity not only strengthens our team but also enriches our work. We have zero tolerance for harassment of any kind, and we prioritise creating a workplace culture where everyone is safe and can thrive. 

We are aware of current limitations with our website accessibility and are working towards improving this. Should you experience any issues accessing information or the application form, and require this in an alternate format, please contact our Talent Acquisition team via the contact details found at www.telstra.com.au/careers/diversity-equity-and-inclusion/disability-employment