What you'll do
- Active and accurate scheduling and diary/meeting management for all (high volume) inbound and outbound requests for the XLT member.. Knowing how/what to prioritise is essential.
- Be the key point of contact for requests for visiting XLT/Board members and manage each request to completion or point the request to the relevant contact. Strong written and verbal communication; listens well and can easily learn to communicate in someone else’s “written voice”.
- Prepare agendas, minutes, and other papers in a timely and accurate manner, including assisting.
- Executives in the preparation, reporting, and analysis.
- Coordinate extensive and complex domestic and international travel plans.
- Provide excellent coordination and administration support to the Executive team as and when required e.g processing expenses, accounts, and other administrative support.
- Jack-of-all-trades, with experience in wide-ranging or cross-functional areas, and an eagerness to learn new skills.
- Able to prioritise conflicting needs proactively and with follow through.
- Strategic thinker, data-driven and analytical in approach to solving problems.
- Systems and process-thinker; loves creating order out of chaos.
- Attending XLT offsites to support the team may be required and would involve global travel.
What you'll bring with you
- Significant experience supporting C level /Senior Executives ideally at a listed company
- Appropriate qualification or relevant business experience
- Experience from a fast growth, global business (ideal)
- Understanding of Google suite (ideal but not essential)
- Highly organised and action orientated
- A high level of high integrity and experience dealing with confidential and sensitive information
- Ability to work strategically and collaboratively across a global business
- Excel at building relationships and networks; influence others to achieve outcomes
- Comfortable behind the stage, supporting the person in the spotlight; thrives on helping others be their best selves and anticipating their needs before they are spoken
Top Skills
What the Team is Saying
What We Do
Xero is small business accounting software that provides a platform on which businesses can build a fully integrated solution. It’s designed to make life better for people in small business, their advisors, and communities around the world. Xero minimises tedious admin by automating routine tasks, delivers valuable insights when needed, and brings together business data, trusted advisors, and powerful apps in one intuitive platform. By alleviating pain points, Xero empowers small business owners to supercharge their business, simplifying the complex and freeing up time from manual admin so they can focus on what really matters to build the business they’ve always envisaged.
Why Work With Us
We believe that by simplifying the complex we're not only making life better for small business, we’re helping to create a stronger, more vibrant economy. When you join this team, you’re impacting local communities, on a global scale. Being a Fast Co. Best Workplace for Innovators is a direct reflection of our creative, curious culture.
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Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Join us from home or at one of our beautiful workspaces. Xero has offices in Australia, New Zealand, United Kingdom, United States, Canada, Singapore, and South Africa.
