Executive Assistant

Summary

We are seeking a highly organized, proactive, and experienced Executive Assistant to support our Senior Vice President (SVP). This role requires exceptional communication skills, attention to detail, and the ability to operate effectively in a fast-paced, enterprise-level environment. As the trusted right hand to the SVP, you will serve as a critical point of coordination, enabling efficient operations and strategic time management.

Job Description

Key ResponsibilitiesOperational Execution:

• Manage special projects and cross-functional initiatives on behalf of the SVP to help elevate the team and lead by example across the organization 

• Innovate on ways to elevate the output and impact of your role using AI

• Partner with other executive assistants and departments to align schedules and workflows.

• Maintain department files, records, org charts, and team communications.

Executive Support:

• Manage complex calendars, appointments, and meetings across time zones.

• Coordinate domestic and international travel, itineraries, and expense reporting.

• Prepare briefing materials, agendas, and presentations for executive meetings.

• Maintain confidentiality and handle sensitive information with discretion.

Meeting & Event Coordination:

• Schedule and organize internal and external meetings for Leadership and Team

• Manage meeting actions and programs using Monday.com 

• Plan and execute team offsites, executive events, and customer meetings as needed.

Communication & Liaison:

• Act as a liaison between the SVP and internal/external stakeholders.

• Draft, proofread, and edit correspondence, communications, and reports.

• Prioritize and manage incoming requests, flagging critical issues and responding on behalf of the SVP when appropriate.

• Relationship Management: Liaise with executives, partners, vendors, and board members; serve as a professional and approachable first point of contact.

Success Profile:

• Executive presence with the confidence to drive and contribute to conversations 

• Know the value of understanding Property & Casualty insurance market, its trends, dynamics, and strategic levers.
  Sharp business acumen; you understand how companies make money, scale operations

• Ability to connect the dots across complex inputs and organizations—financials, customer needs, operational efficiency—and turn them into a compelling strategic narrative.

• A builder of momentum: you drive progress week over week, keep teams focused, and move from ideas to outcomes quickly.

• Professionalism: High integrity, discretion, and emotional intelligence. You navigate sensitive discussions with grace and hold yourself and others to high standards.
   

Qualifications

• 5+ years of experience as an Executive Assistant or in a similar high-level administrative role, preferably supporting senior leadership in an enterprise environment.

• Exceptional organizational, time management, and problem-solving skills.

• Strong verbal and written communication skills; capable of representing the SVP professionally.

• Highly proficient in Microsoft Office Suite, Google Workspace, and productivity tools (e.g., Concur, Slack, Zoom, DocuSign, etc.).

• Ability to anticipate needs, work independently, and manage multiple priorities with a sense of urgency.

• Discreet, reliable, and capable of handling confidential or sensitive information.

• Bachelor’s degree or equivalent experience preferred.

Why You Should Join Us:

At our company, we prioritize progress over perfection and believe in unlocking potential—of our teams, our products, and our people. You’ll work with smart, driven teammates who care deeply about doing great work and helping others do the same, particularly within the exciting and challenging world of M&A. We move fast, think big, and support each other through the highs and lows of complex, meaningful challenges. If you’re the kind of person who sees a roadblock and asks, “How can I help?”—this is the team for you.

The US base salary range for this full-time position is $82,000 - $124,000 . Your base pay will depend on your experience, skills, education, training, and location among other factors. All full-time positions or part-time roles working 30 hours or more a week at Guidewire are eligible for benefits that support their health and well-being including health, dental, and vision insurance, paid time off, and a company sponsored retirement plan. In addition, some roles may be eligible for the annual company bonus plan, commissions, and/or long term incentive awards which are contingent on a variety of factors including, but not limited to, company and employee performance.

Disability Accommodations and Guidewire’s Appeals Process. Guidewire provides accommodations to the hiring process to create a fair opportunity for candidates with disabilities to contend for open positions. Accommodation requests should be directed to [email protected]. If things do not go as hoped, we invite you to use our appeals process. Guidewire promises to independently review any denied accommodation and any decision not to offer you the position. The appeals process is the same in either case. Within five business days of receiving a notice of denial of an accommodation, or receiving a notice of your non-selection for a vacancy, e-mail [email protected] to make an appeal. Guidewire will assign a new decision-maker to review the request and/or hiring decision, who will then notify you in writing of a decision within 10 business days.

About Guidewire

Guidewire is the platform P&C insurers trust to engage, innovate, and grow efficiently. We combine digital, core, analytics, and AI to deliver our platform as a cloud service. More than 540+ insurers in 40 countries, from new ventures to the largest and most complex in the world, run on Guidewire.

As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600+ successful projects, supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration, localization, and innovation.

For more information, please visit www.guidewire.com and follow us on Twitter: @Guidewire_PandC.

Guidewire Software, Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace, and believe that a diversity of perspectives, abilities, and cultures is a key to our success. Qualified applicants will receive consideration without regard to race, color, ancestry, religion, sex, national origin, citizenship, marital status, age, sexual orientation, gender identity, gender expression, veteran status, or disability. All offers are contingent upon passing a criminal history and other background checks where it's applicable to the position.