Executive Assistant

Please reference the schedule and minimum qualifications listed below before applying.

If you need assistance with filling out our application form or during any phase of the application, interview, or employment process, please notify our Human Resources Team at 801-366-6947 option 1 or email [email protected] and every reasonable effort will be made to accommodate your needs in a timely manner.

Job SummaryProvides assistance and administrative support to the Senior Vice President Team and Personal Manager; to manages the efficient operations of the Senior Vice President offices and assists with special projects as requested while maintaining a high level of confidentiality.

Job Description

LOCATION

Mountain America Center - In Office:

9800 S Monroe St
Sandy, UT 84070

SCHEDULE

Full Time

To be effective, an individual must be able to perform each job duty successfully.

• Ensures that support services to the Senior Vice Presidents and Personal Manager are accomplished in a timely, confidential/secure and professional manner.
• Assists the Senior Vice President Team with scheduling and coordination of meetings including room reservation, Outlook appointments, agendas, room and A/V preparation and ordering of food as applicable.
• Attends and records minutes of various department and committee meetings as requested. Distributes and properly archives completed minutes in a timely manner.
• Schedules annual visits to all branches with Branch Admin SVP, COO, CEO and Branch Managers. Sends reminders and sets up hotel reservations when applicable.
• Assists with travel arrangements and conference registrations including setting up rental car reservations after finding the best price option. Maintains an updated travel profile on each SVP.
• Attends and take minutes for two West Jordan Governmental meetings. Distributes and properly archives completed minutes in a timely manner.
• Provides assistance with miscellaneous reports as requested and distributes reports. Creates and coordinates power point presentations for group events. Proofreads these and other documents for accuracy.
• Assists with employee advocacy fund and other governmental affairs tasks as needed.
• Completes the monthly corporate Visa reconciliation for the SVPs and submits to Accounting on or before the due date.  Ensures their corporate Visa cards are renewed timely. Reconciles Hampton Inn and Huddart Floral accounts.
• Assists SVPs in recognition of staff life events by ordering flowers, birthday cards, catering etc.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS, and ABILITIES

The requirements listed are representative of the knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Experience

Three to five years of similar or related experience.

Education

Equivalent to a two-year college degree or completion of a specialized course of study at a business or trade school.

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Licenses, Certificates, Registrations

Current driver’s license valid in Utah.

Computer/Office Equipment Skills

Advanced skills with Microsoft Office Suite including Outlook, Word, PowerPoint, Excel and Adobe Acrobat Professional.

Managerial Responsibility

Have no supervisory/managerial responsibilities

Other Skills and Abilities

Excellent presentation, listening, interpersonal, written and oral communication skills.

An understanding of communication principles, organizational development models, business, and managerial practices.

PHYSICAL ABILITIES / WORKING CONDITIONS

Physical Demands

Ability to sit, talk and hear consistently

Ability to stand, walk, and use hands to handle or reach occasionally

Ability to use computer and keyboard, calculator, supply cart, copy machine and shredder.

Ability to occassionally drive  in all weather conditions

Vision Requirements

Close vision (clear vision at 20 inches or less)

Distance vision (clear vision at 20 feet or more)

Weight Lifted or Force Exerted

Ability to lift up to 10 pounds occasionally

Environmental

There are no unusual environmental factors (such as a typical office)

Occasional driving

Noise Environment

Moderate noise (business office with computers and printers, light traffic)

***This Job is not eligible to be performed in Colorado or Connecticut, either remotely or in-person.***

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Mountain America Credit Union is an EEO/AA/ADA/Veterans employer.