We are located approximately 20 miles north of Boston and parking is free. We are also accessible by commuter rail on the Newburyport/Rockport line. Come and explore Endicott’s seaside locale where employees are an important part of the bustling campus community!
Please apply today if this opportunity looks like the right fit for you.
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Endicott College is a private coeducation college located on the North Shore in Beverly, MA, which is approximately 20 miles north of Boston and accessible by the commuter rail on the Newburyport/Rockport line. Endicott offers undergraduate, graduate and professional programs. Come and explore the campus’s seaside location where employees are integral parts of the engaged and innovative campus community.
Job Summary
We are excited to launch the search for a newly created role: Executive Assistant, partnering primarily with the Senior Vice President for Student & External Affairs. Secondarily this role will work closely to enable the functions of the President’s Office, the Student & External Affairs Division, and Institutional Advancement. In this role, you'll be the primary administrative support for the SVP of Students & External affairs along with other senior leadership at the college, managing their calendar, handling communications, and coordinating travel and expenses. Additionally, you'll provide secondary enablement to the President’s Office covering phones and schedules, coordinating meetings, and assisting with special events. This role will be highly visible, provide opportunity to engage across campus with key leaders, and have access to teams and departments throughout the college. You will be the SVP’s right hand for their day-to-day.
Key Outcomes
60% of Time: Serve as the primary administrative enable to the Senior Vice President (SVP)
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Strategically manage and schedule the SVP’s daily calendar.
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When requested, attend meetings with the SVP to take minutes; manage, communicate and track assigned follow-up tasks for meeting attendees.
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Complete follow-up coming out of meetings and strategic efforts
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Manage day-to-day correspondence and communications including phone, email, and written correspondence for the SVP, as assigned.
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Responsible for booking domestic and international travel arrangements.
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Track and process expenses and reimbursements.
20% of Time: Serve as the secondary administrative function to the President’s Office
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Cover the president’s office phones and the president’s schedule in the executive assistant’s absence or break times
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Coordinate meeting and meals (as necessary) for guests and visitors to the president’s office.
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Serve as first point of contact for the President’s office by greeting and welcoming all visitors to the President’s office.
20% of Time: Serve as the secondary administrative support person to the Student & External Affairs Division including Communications and Marketing, Institutional Advancement and Student Affairs.
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Provide administrative support coverage as assigned during time of absence.
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Support special events with event planning and preparation, as well as day-of engagement.
Core Competencies
Reliability
able to get the job done, available and engaged with the job and the Endicott community
Organization
organizes time and resources well so that work is done efficiently and on time
Communication Skills
has clear, effective and efficient ways of communicating, both orally and in writing
Adaptability
shows a willingness to adopt new ideas and to do things differently
Follow Through
takes ownership of projects and sees them through fruition
Confidentiality
maintain strict confidentiality of all information
Initiative/Personal Leadership
identifies opportunities for improvement and actively contributes to solutions
Team Player
shows a willingness to collaborate and share information, knowledge and experience with team members
Knowledge/Skills/Abilities
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Active knowledge of the Google Suite required
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Minimum of 3 years of experience scheduling and coordinating cross-functionally
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Ability to operate in a detail-oriented role
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Strong communication and influencing skillsets
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Strong business acumen and an ability to maintain confidentiality
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Some attendance to evening events may be needed as discussed with reporting manager
Effective Date of Current Version: September 2024
What We Do
Founded in 1939, Endicott College is located in Beverly, Massachusetts on 235 acres of oceanfront property. The College offers doctorate, master’s and bachelor degree programs in the professional and liberal arts. Students have come to embrace Endicott’s commitment to experiential learning, which combines theory with hands-on, career-related experience. Today, more than 2,900 traditional undergraduate students pursue degrees on the Beverly campus, and 1,200 students enroll in doctoral, graduate, and accelerated undergraduate in online, hybrid and in-person programs at Endicott College
