Executive Assistant, Office of the CEO

If you were the Executive Assistant now, here are some of the core activities you would be doing:

• Providing exceptional administrative support with scheduling and calendar management
• Supporting with meeting and special event logistics (e.g., meeting space booking, ordering catering, transportation arrangements, and document preparation)
• Organizing international and domestic travel arrangements
• Organizing and submitting expense reports in a timely manner
• Performing tasks such as running errands and picking up/delivering items
• Ensuring clear communication and alignment across multiple departments
• Maintaining an organized office of the CEO (e.g., ordering stationery and supplies
• Supporting general administration for the Senior EA as required

Here are some of the things you could be working on in the future:

• Developing and implementing process improvements to enable effective operations within the office of the CEO
• Working towards your own professional development goals based on your areas of interest in the business  
• Collaborating with other EAs to strengthen support across the organization

Are you our next Executive Assistant?

• You have 5-7 years of executive assistant experience, and you are looking to grow your career as an EA
• You have strong emotional intelligence, discretion, and the ability to maintain confidentiality. 
• You are comfortable in a high growth, fast paced environment
• You’re a whiz with the Microsoft Office suite and have excellent business acumen
• You have great time management skills, and naturally utilize sound judgement and prioritization when multi-tasking and juggling competing priorities
• You have strong emotional intelligence, discretion, and the ability to maintain confidentiality 
• You’re not afraid of meeting new people, building relationships and creating partnerships across the organization.
• You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
• You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business
• You are proactive in identifying the root cause of issues, seeking the best (sometimes not the easiest) solutions with an unwavering commitment to do what is right
• You remain highly flexible and adaptable when faced with ambiguity
• You effectively balance autonomy and collaboration
• You inspire breakthrough thinking and continuous improvement
• Your passion for your work is paralleled by your passion for getting outside and living it