Adams Street Partners (“Adams Street”) is a global private markets investment manager that has $61 billion in assets under management. The firm is 100% employee-owned, which fosters a positive and unique culture of collaboration, intellectual rigor, integrity, and a commitment to professional development. For the seventh year in a row, Adams Street was named one of Pension & Investments’ Best Places to Work in Money Management in 2024.
Employees operate as a single global team, integrating the expertise of the firm’s investment professionals across five strategies: primary investments, secondary investments, growth equity, private credit, and co-investments. Adams Street is considered a private markets pioneer and was inducted into the Private Equity Hall of Fame in 2000.
The firm was founded more than 50 years ago, and clients include leading public and corporate pension plans, foundations, endowments, insurance companies, registered investment advisors, and high net worth individuals worldwide.
Adams Street has offices in Austin, Beijing, Boston, Chicago, London, Munich, Menlo Park, New York, Seoul, Singapore, Sydney, Tokyo and Toronto.
Executive Assistant (or Executive Assistant / Client Services)
Responsibilities will include, but are not limited to:
- Extensive calendar management and logistical coordination, working across multiple time zones on a global level.
- Arranging domestic and international travel, including hotel accommodations and car services, directions, etc.
- Preparing travel and expense reports, including the reconciliation of reimbursements.
- Coordinating meetings and travel with other assistants both internally and externally to ensure continuity in the planning.
- Managing correspondence and prioritizing information and correspondence, proactively responding whenever appropriate.
- Providing administrative coordination of team processes which includes data entry, calendar coordination and ensuring effective team communication.
- Actively tracking all interactions and populating attendee data into the firm’s client relationship management (CRM) database daily to keep records up to date.
- Running reports from Adams Street’s proprietary systems and entering data regarding client/prospect relationships into CRM (Salesforce) and internal proprietary data systems.
- Generating client-sensitive correspondence, including meeting notes, translations between English and Korean, proofreading and formatting memos/documentation according to company guidelines and checking for spelling and grammar accuracy prior to their distribution.
- Preparing and printing customized meeting materials for client meetings
- Assist with other projects to include client related communication/reporting.
- Providing back-up as needed to other Adams Street Partners’ administrative professionals.
Required Skills:
We are requiring a service-oriented demeanor, strong organizational and multi-tasking skills, business acumen and the ability to work in a team environment. Candidates must have demonstrated experience in the above listed duties (in a professional services environment) but also possess:
- Bachelor’s degree with a proven record of academic success.
- 2-6 years of professional working experience with a preference for at least two years of experience in a private equity or financial services environment.
- Commitment to anticipating needs and resolving issues while demonstrating a professional and service-oriented demeanor.
- Must have a respect for confidential information and a mature approach to all matters of discretion.
- Desire to learn the context of the assignments and develop industry knowledge through exposure in the workplace.
- A professional presence with a customer-service orientation and effective communication skill.
- A highly motivated, self-starter with the ability to work independently within a team context.
- Strong software application skills, including expertise in MS Word, Excel, and PowerPoint, along with database experience
- A professional presence with a customer-service orientation and effective communication skill.
Top Skills
What We Do
Adams Street Partners is a global private markets investment manager with investments in more than thirty countries across five continents. Drawing on over 50 years of private markets experience, proprietary intelligence, and trusted relationships, Adams Street strives to generate actionable investment insights across market cycles. Adams Street is 100% employee-owned and manages $58 billion in assets under management. Adams Street has offices in Austin, Beijing, Boston, Chicago, London, Menlo Park, Munich, New York, Seoul, Singapore, Sydney, and Tokyo
