Executive Assistant, Analytical Instruments - Functional Leaders

Work Schedule

Environmental Conditions

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner, and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. 

We are seeking a highly skilled and adaptable Executive Assistant to support three fast-paced, results-driven Group Executives within the Analytical Instruments Group (AIG). In this role, supporting the Vice President, Finance, Vice President, IT and Vice President, Human Resources, requires a proactive, resourceful individual capable of managing complex calendars, coordinating international and domestic travel, and planning strategic meetings and events. The ideal candidate will thrive in a dynamic environment and possess the organizational agility to navigate a steep learning curve—quickly grasping our business structure and leadership styles. 

Location: On-site in Waltham, MA. Relocation assistance is NOT provided. 

• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, which includes a drug screening.

Responsibilities: 

• Provide impeccable administrative support to our executives, ensuring seamless coordination of their calendars, managing travel arrangements, and organizing meetings and events. 

• Review and process expense reports. 

• Assist in the preparation of presentations, reports, and other documents, ensuring accuracy and attention to detail. Responsible for creating team organizational charts and managing team budget. 

• Manage calendaring, travel, expenses, event planning and staff meeting set up for multiple managers. 

• Responsible for facilitating annual, quarterly, and monthly meetings. 

• Handle confidential and sensitive information with the utmost professionalism and discretion. 

• Collaborate with cross-functional teams to facilitate effective communication and information flow. 

• Manage and prioritize multiple tasks and deadlines, demonstrating exceptional organizational skills. 

• Conduct research and compile data to support decision-making processes. 

• Serve as a primary contact for both internal and external parties, demonstrating strong interpersonal and communication abilities. 

• Contribute to the successful implementation of special projects, demonstrating a proactive and ambitious approach. 

Requirements: 

• Proven experience as an executive assistant or in a similar administrative role. 

• Exceptional proficiency in Microsoft Office Suite and other relevant software. 

• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously. 

• Excellent verbal and written communication skills, with a keen eye for detail. 

• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion. 

• High school diploma required. Associate’s degree in Secretarial Science, Business, or related field preferred. 

• 10+ years of administrative experience in a fast-paced environment with recent experience supporting executives in a corporate environment preferred. 

What sets this opportunity apart: 

• Join a globally renowned company at the forefront of scientific innovation. 

• Collaborate with a team of ambitious professionals who are passionate about making a difference. 

• Contribute to the success of a company that is dedicated to improving human health and well-being. 

• Work in a dynamic and fast-paced environment where your skills and contributions will be valued. 

• Access opportunities for professional growth and development within the organization. 

At Thermo Fisher Scientific Inc., we are committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and value the strengths and perspectives that each individual brings to our team. We strive to provide reasonable accommodations and adjustments to applicants and employees with disabilities to ensure equal access to employment opportunities. If you require any accommodations or adjustments during the application process or throughout your employment, please let us know.

Join our exceptional team and take the next step in your career as an executive assistant at Thermo Fisher Scientific Inc. Apply now and seize this remarkable opportunity to contribute to our mission of enabling our customers to make the world healthier, cleaner, and safer.

Compensation and Benefits

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs

• Employee assistance and family support programs, including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards