Executive Assistant (3628)

| Huntsville, AL, USA
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SMX is seeking an Executive Assistant to provide administrative and operations support to the PATRIOT Ground Support Equipment (PGSE) Product Office, directly supporting the Product Manager. This is a hybrid role based at Redstone Arsenal in Huntsville, AL. 

The Executive Assistant must be detail-oriented, highly-organized and self-starting with a broad skill set to support various clerical and administrative tasks. Must be able to manage multiple tasks with competing priority levels. The EA should have excellent interpersonal skills, flexibility in their work schedule, and experience in managing meeting minutes, producing reports, file management, creating, tracking, and managing travel arrangements and reconciling vouchers in the Defense Travel System.

As the Executive Assistant, you will be responsible for planning Official Foreign travel and will have experience utilizing the Aircraft and Personnel Clearance System (APACS) and the Foreign Travel Clearance guide for OCONUS travel. The EA will submit and receive classified documentation, maintain DA FORM 3964s (Classified Document Accountability Record), and perform security checks. In this role, you will be responsible for schedule/calendar management, the Automated Time and Attendance Production System (ATAAPS), action item tracking and management, and meeting coordination. The EA will manage correspondence and routing (AR 25-50), and will build briefing charts, reports, and work collaboratively and independently.

Essential Duties and Responsibilities:

  • Calendar coordination and deconfliction
  • Schedule meetings, reserve conference rooms
  • USG CONUS and OCONUS travel planning and coordination
  • Make and receive phone calls; record messages
  • Maintain calendars (MS Outlook)
  • File management
  • Monitor/track Action Items
  • Prepare/manage USG official correspondence
  • Submit/receive classified documentation
  • Record meeting minutes and produce reports 
  • Create/edit briefing charts
  • Other duties as assigned

Required Skills and Experience:

  • Clearance Required: Secret
  • Bachelor's degree and 4 years of experience
    • Allowable substitutions include an associate's and 8+ years of experience, or high school diploma and 12+ years of experience
  • Experience utilizing DTS and APACS
  • Experience using MS Office applications
  • Experience managing US Army correspondence 
  • Demonstrated ability to work productively as a team member 

#cjpost #LI-KK1 #LI-Hybrid

At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.

We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.

SMX is committed to hiring and retaining a diverse workforce. All qualified candidates will receive consideration for employment without regard to disability status, protected veteran status, race, color, age, religion, national origin, citizenship, marital status, sex, sexual orientation, gender identity or expression, pregnancy or genetic information.  SMX is an Equal Opportunity/Affirmative Action employer including disability and veterans. 

Selected applicant will be subject to a background investigation.

More Information on SMX
SMX operates in the Cloud industry. The company is located in Hollywood, MD. SMX was founded in 1995. It has 1413 total employees. To see all 98 open jobs at SMX, click here.
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