Executive Administrative Assistant

Prominence Advisors is actively seeking a 100% remote Full-Time Executive Administrative Assistant. Reporting directly to the CEO, the Executive Administrative Assistant provides support for the Executive Staff.

Who We Are

Prominence is an award-winning data enablement firm revolutionizing healthcare. We empower healthcare organizations to unlock the full potential of their data, driving improvements in patient care, operational efficiency, and financial outcomes. Celebrated with two Best in KLAS awards and honored with over 30 Best Places to Work accolades, we are proud of our innovative culture and exceptional team. If you’re passionate about making healthcare smarter and eager to tackle the industry’s most critical challenges, Prominence is where your talents will not only thrive but also shape the future of healthcare.

Essential Functions and Responsibilities

• Provide comprehensive administrative support to the CEO, the Executive Team, and the Sales Team, including calendar management and coordination.
• Make travel arrangements as needed for the CEO, Executive Team and Sales Team, keeping expense reduction in mind. 
• Provide event coordination and logistics support for special events (i.e. Sales retreats, Customer meetings, conferences, board meetings, etc.).
• Work independently and within a team on special non-recurring and ongoing projects which may include planning and coordinating multiple presentations and disseminating information.
• Maintain a high level of confidentiality and use independent judgment to plan, prioritize and organize a diversified workload. Recommend changes in office practices or procedures as needed.
• Utilize excellent organizational, interpersonal, communication, planning, technical and problem-solving skills.
• Ensure effective communication is maintained on a professional level with Executive Staff, Customer, and Team Members.
• Perform other related duties as assigned by the CEO and/or the Executive Team.

Skills, Knowledge, and Abilities

• Professional: Demonstrates a high degree of professionalism by treating others with respect, keeping commitments, building trust within the team, working with integrity, and upholding organizational values ("Do Great Work and Move Mountains”).
• Organized: Capable of managing multi-faceted work streams efficiently, ensuring smooth project flow.
• Self-Motivated: Adept at managing personal schedules, meeting deadlines, and monitoring work quality independently.
• Highly Adaptable: Quickly acclimates to new project assignments and diverse work environments.
• Creative: Approaches problems with a solution-oriented mindset, working collaboratively to find novel solutions.
• Communication: Ability to convey clear and concise messages that resonate with the intended audience, both in written and verbal forms. Embraces a culture of open dialogue by effectively giving and receiving feedback, fostering strong and collaborative relationships with team members.
• Proactive: Anticipates potential issues, addresses concerns before they escalate, and effectively raises them when necessary.
• Team-Oriented: Passionate about mentoring and guiding others, thrives in a team-based environment.

Essential Education & Experience

• 5+ years of administrative experience
• Associated Degree or relevant experience (BS preferred)
• Proven technical skills, proficient in MS Office (Outlook, Word, Excel, and PowerPoint)

Physical and Medical Standards

• Must be able to sit or stand at a computer and work independently.

Working Conditions and Environment

• Must be able to sit or stand at a computer and work remotely and independently from personal home office

Prominence is dedicated to hiring the best and brightest minds in healthcare and maintaining a culture that rewards our employees for following their passion. We are excited to offer the following benefits for this position:

• Competitive Salaried and Hybrid Compensation Plans
• Health Care Plan (Medical, HSAs, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Dependent & Health Savings Accounts
• Short Term & Long Term Disability
• Paid Time Off (Vacation/Sick & Public Holidays)
• Training & Development Fund
• Technology Stipends (for Qualifying Roles)
• Work From Home
• Charitable Giving to Causes You Believe In

Employment Eligibility

Must be legally authorized to work in the United States without sponsorship.

Commitment to Equal Opportunity

The world’s most talented professionals come from every background. All applicants will be considered for employment without attention to age, race, color, religion, gender identity and/or expression, sexual orientation, national origin, marital status, veteran or disability status, or any other characteristic protected by law. In addition, Prominence will provide reasonable accommodations for qualified individuals with disabilities.

If you are smart and good at what you do, come as you are. All qualified candidates are encouraged to apply.

Partnership Eligibility

Our partnerships are extremely important to us. This online application is not intended for anyone who is currently under a non-compete agreement or has an arrangement that precludes employment at Prominence. We appreciate your help in respecting our partners.

Interested in learning more? Apply below to connect with our Talent team about immediate openings and future consulting projects.