Contract Administrator

ROLE OVERVIEW

The Contract Administrator, EPCM is responsible for assisting the Engineering, Procurement, and Construction Management (EPCM) department with all aspects of the construction contracting process. This position will work closely with Preconstruction, Project Managers, Legal, Finance, and other internal departments to initiate, execute, and manage the construction contracts. Strong organizational skills, attention to detail, and adaptability to changing demands are paramount to this position.

PRIMARY RESPONSIBILITIES

• Coordinate, organize, and assemble EPC contracts in coordination with Project Managers, Pre- Construction and Legal
• Populate EPC contracts using legal forms
• Process contracts through review and execution with internal and external parties
• Manage internal project contracts and deliverables for financial reporting
• Maintain a streamlined contract review process to ensure reviews are performed in a timely manner.
• Report contract status on a weekly basis to ensure compliance with construction financing requirements
• Track and report contract completion metrics and the status of pending contracts.
• Collect and manage contract Lessons Learned for continuous improvement processes
• Evaluate and propose improvements to the contract administration process when needed.
• Coordinate with Project Managers to maintain contract project documentation using approved Project Management processes
• Assist Legal, Finance, and EPCM with modification to contract templates
• Manage a Change Order process for executed contracts
• Assist in the review of bonds, lien waivers, and COI for compliance with legal and finance requirements

REQUIRED COMPETENCIES

• Minimum two (2) years in contract management and administration or related experience
• Knowledge of construction contracts, contract law, and relevant regulations and industry standards
• Knowledge of project management tools and processes
• Knowledge of budgets, billing, and accounting 
• Strong working knowledge of spreadsheets, word processing, and scheduling software
• Highly organized, detail-oriented
• Excellent project management and organizational skills.
• Ability to multi-task and work in a deadline-driven environment managing multiple deadlines for different transactions.
• Excellent written and verbal communication skills.

PREFERRED COMPETENCIES

• Bachelor's degree in a relevant field
• Experience reviewing legal documents
• Experience in the solar construction or renewable energy industry

ABOUT PIVOT

Pivot Energy is a national renewable energy provider that develops, finances, builds, owns, and manages solar and energy storage projects that help decarbonize our nation’s electricity, increase equitable access to clean energy for local communities, and provide real cost-savings to American businesses and

families.

We are fiercely dedicated to accelerating the rapid transition taking place in the energy industry to a more decentralized and cleaner approach to power generation. We are committed to positively contributing to the local communities and people we serve with more than clean energy. We believe global warming poses an existential threat to our planet and that we have a responsibility to help mitigate the threat. Our portfolio includes projects that reduce energy burden for income-limited families, create workforce pathways for under-represented groups within the solar industry, and include robust community investment opportunities.

As a Certified B Corporation and one of Denver’s “Best Places to Work”, we believe that company success is driven by a healthy environment, thriving society, and workplace where all individuals are respected. We evaluate every internal decision on environmental, social, and governance (ESG) factors to determine if our actions will result in a net positive impact on the community, our employees, customers, shareholders, and the environment. Learn more in our annual ESG Report.

At Pivot, our core values guide our work internally and externally:

· Impact – We hold ourselves accountable to having a measurable impact on our people, communities, and the planet

· Balance – Put family first; work hard/have fun

· Determination – Find ways to be successful no matter how difficult the challenge

· Professionalism – Impress everyone we touch, be a team player

· Honesty – Be truthful and transparent, externally and internally

· Kindness – Create an environment where kindness, empathy, and vulnerability are embraced

DIVERSITY, EQUITY, INCLUSION and JUSTICE STATEMENT

At Pivot, we are proactively developing and maintaining an inclusive culture, rooted in mutual respect, that supports a workforce of different generations, races, gender identities, sexual orientations, ability statuses, religions, and cultures to work collaboratively together for greater impact. We seek to build a team that invests in relationship building, celebrates each other’s successes, and makes space for the unique contributions and working styles people bring into Pivot. 

Pivot invests in company-wide trainings, assessments, and programs to advance internal inclusion and equity practices, such as employee allyship building, cross-cultural communications, and equitable hiring and management protocols to increasingly recognize bias and ensure mutual respect and belonging.

EEO STATEMENT

Pivot Energy is an Equal Opportunity Employer and is committed to increasing the diversity of its workforce. We actively work to cultivate an inclusive culture that welcomes, empowers, and enables equitable career growth for employees regardless of background.