Business Support Coordinator

Job Summary:

We are seeking a highly organized and proactive Business Support Coordinator to join our Sales organization. This is a full-time onsite position working Monday-Friday 8am-5pm at our branch office in North Austin, TX. Successful candidates must have an eye for detail, the ability to effectively communicate with organizational leaders, and ensure the smooth operation of our facility.

Responsibilities include:

• Perform general office duties to include but not limited to: Answering the phones, greeting visitors, coordinating security/badging access, monitoring/maintaining office assets, and shipping coordination.
• Assisting the senior director with business admin to include but not limited to: supply ordering, handling procurement requests, purchasing orders, timesheets, onboarding new employees, and travel management.
• Frequent event logistics – Ensuring all guests receive a white glove experience to include: Coordination for meetings and special events, conference room preparation including the setup of temporary Wi-Fi connections, arranging lunch catering, dinner reservations, and transportation as needed.
• Provide support (in partnership with the IT team) as needed including regular system monitoring and acting as a first point of contact for office issues.
• Support occasional office repairs/maintenance such as: Acting as a liaison with landlords and vendors for office repairs as they arise.

Qualifications:

• 4+ Years of experience in office management and administrative support
• Extremely strong organizational, multitasking, and problem-solving skills.
• Strong experience utilizing MS Suite, specifically Outlook, Teams, PowerPoint and SharePoint
• Ability to assist with planning events, manage travel, various procurement tasks and invoice tracking
• Tech-savvy with the ability to learn new programs quickly and troubleshoot common issues
• Willingness to learn and grow within the company.
• This role requires 100% onsite presence.