Business Operations Coordinator (Based in Japan)

About us

BeiGene is a global oncology company that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a broad portfolio, we are expediting development of our diverse pipeline of novel therapeutics through our internal capabilities and collaborations. We are committed to radically improving access to medicines for far more patients who need them. Our growing global team of more than 10,000 colleagues spans five continents, with administrative offices in Basel, Beijing, and Cambridge, U.S. To learn more about BeiGene, please visit www.beigene.com and follow us on LinkedIn and X (formerly known as Twitter).

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

Job Description:

General Description:

The Business Operations Coordinator plays a crucial role in supporting a wide range of business operations to ensure efficient and smooth execution of tasks within the company. This position primarily involves contract management, payment processing, materials management, meeting arrangements, and expense management.

Main Responsibilities:

Contract Management

• Drafting and managing contracts with various vendors.

• Preparing confidentiality agreements, drafting contracts, and overseeing contract processes.

• Processing and managing invoices.

• Managing contracts and payment procedures with Healthcare Professionals (HCPs).

System Management

• Managing contract-related information using systems like Ariba, Docusign, and Smartsheet, SAP Purchase Orders.

• Ensuring accuracy and consistency of data related to contract procedures.

Materials and Travel Arrangement Management

• Handling materials management tasks within the marketing and sales departments.

• Coordinating travel arrangements for HCPs and other stakeholders.

• Managing travel-related documentation, such as taxi tickets, and ensuring data accuracy and consistency.

Meeting and Training Support

• Supporting meeting room arrangements, event coordination, and contract procedures for meetings, trainings, and other events.

Expense and Data Management

• Executing expense management tasks and related procedures.

• Providing comprehensive support for Sales Operations tasks.

Data Management

• Managing data related to actual sales consumption, including EX-WS.

• Managing data within the EPPV system.

• Managing data within the BeCE system.

Qualification Required:

Experience & Qualifications:

• Bachelor of Business Administration or similar commercial related discipline

• 5+ years prior general administration / executive assistant experience, preferably in fast-growing mid-sized organizations (pharmaceutical/biotech industry experience is preferred)

Skills & Competencies:

• Mature & professional

• Excellent written and spoken English skills.

• Work independently and make sound judgement.

• Exercise high level of integrity and confidentiality at work.

• Strong can-do attitude, with great sense of ownership and accountability

• Efficient, manage workloads well, enjoy working under fast-paced & dynamic environment.

• Proactive with excellent time management and organization skills

• Strong interpersonal and communication (verbal and written) skills.

• Attention to details with high quality of work is key.

• Action and goal oriented

• Flexible mind-set, team player, collaborative spirit

Computing Skills & Technology:

• Proficient in MS Office (Words, Excel, PowerPoint, Outlook)

• Proficient in Collaboration tools such as Teams, One Drive, SharePoint and Zoom.

• Working knowledge of Concur, SAP Purchase Orders, Workday, DocuSign.

• A quick learner to new technology and app.

• Adobe Illustrator, Photoshop, In Design, Premiere Pro skills an advantage.

• Ability to perform in a multitasking environment.

Travel Requirement

• Minimum

What We Offer To Our Valued Employees

• Market competitive compensation package including performance-based annual bonus scheme
• Company shares (generous welcome grant and performance-based annual equity plan!)
• In-house and external learning and development opportunities
• Fantastic benefits program and keep improving!
• Plus you get to work with a dynamic team of collaborative, supportive, inclusive, and fun professionals whose mission is clear: Cancer has no borders and neither do we.
• Join us and Make momentum in your career!

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

BeiGene is committed to respect and protect personal information rights of job applicants and will process job applicants’ personal information in accordance with applicable laws and regulations.

Due to BeiGene’s global operation, job applicants’ data will be stored overseas with adequate protection. Besides, job applicants’ data will be stored for no longer than is necessary to facilitate potential application for other suitable positions in BeiGene. For further details, please refer to BeiGene’s Job Applicant Privacy Policy (https://www.beigene.com/privacy-policy).

If you voluntarily provide your personal information to us, it is deemed as you have acknowledged and consented to (if required by the applicable laws) BeiGene’s Job Applicant Privacy Policy as well as the relevant privacy terms. If you voluntarily provide the personal information of other job applicants to us, it is deemed as you have ensured that the relevant individuals have acknowledged and consented to (if required by the applicable laws) BeiGene’s Job Applicant Privacy Policy as well as the relevant privacy terms.

If you have any concern, please DO NOT provide any resume or other personal information to us.