Business Analyst

Position Details 

This position will primarily work remote. This contracted position will be issued a cell phone, and laptop. 

Initial travel to the DPSST campus is required to receive a laptop and cell phone, after which the position will be primarily remote. 

Work Arrangement: [On-site / Remote]  

Reports To: Program Lead, Gerod Rayburn and Project Manager, Trish Coloma 

The final candidate will be subject to a background check including fingerprinting. Adverse information will be reviewed and may result in withdrawal of the contract.  

Business Analyst – Learning Management System (LMS) Implementation 

Project Overview  

The Department of Public Safety Standards and Training (DPSST) serves Oregon’s public safety community, including police, corrections, fire, parole and probation, and emergency medical dispatch. Its mission is to promote excellence in public safety by providing high-quality training and by developing and upholding professional standards for police, fire, corrections, parole and probation, and telecommunications personnel. DPSST also licenses private security professionals and private investigators in Oregon.  

DPSST is a multidisciplinary public safety learning institution that currently lacks the modern technological tools needed to efficiently create, manage, and deliver learning materials. Existing systems for managing training resources, curriculum, and instructional content are outdated, do not support distance learning, and no longer meet the evolving needs of DPSST students and stakeholders. To address these challenges and support more flexible, accessible, technology-driven training models, DPSST received funding in the 2025–2027 biennium to procure and implement a modern Learning Management System (LMS). 

Position Summary 

We are seeking an experienced Business Analyst (BA) to support the procurement and implementation of a new Learning Management System (LMS) for a public safety training institution. This role will play a critical part in ensuring the selected LMS integrates effectively with existing systems, supports operational workflows, and meets compliance and reporting requirements. 

The BA will work closely with the project manager and stakeholders across training, operations, IT, and administration to analyze current processes, define future-state workflows, and translate business needs into clear, actionable requirements. 

This full-time role averages 40 hours per week, with hours adjusted as needed but not exceeding 40 hours. The estimated project duration is approximately 12 months, though it may be extended if necessary or completed sooner. 

Key Responsibilities 

Stakeholder Engagement & Facilitation 

The BA will facilitate discussions with instructors, administrators, IT personnel, compliance officers, and leadership to ensure all operational, training, and reporting needs are fully understood and captured. They will be responsible for the following activities: 

• Identify and engage stakeholders across departments including training, operations, IT, and compliance  
  

• Lead workshops, interviews, and working sessions to gather input and build consensus  
  

• Surface and resolve conflicting requirements and priorities  
  

The BA will work with stakeholders to map current processes and design future-state workflows. They will identify gaps, recommend operational improvements and optimization opportunities. They will be responsible for the following activities: 

Current State Analysis 

• Document existing training processes, systems, and workflows  
  

• Analyze current methods for course delivery, certification tracking, and compliance reporting  
  

• Identify inefficiencies, risks, and opportunities for improvement  
  

Future State Design 

• Define desired future-state processes supported by the LMS  
  

• Develop process maps, use cases, and user journeys  
  

• Ensure alignment with operational realities, including shift-based work environments and certification requirements  
  

Systems & Integration Analysis 

The BA will analyze existing systems, data flows, and interfaces to ensure smooth integration between the LMS and tools such as HR systems, registration platforms, certification tracking, and digital content repositories. They will work closely with IT and the project manager to translate business needs into technical specifications that guide vendor and internal development work. They will be responsible for the following activities: 

• Inventory systems that will interface with the LMS (e.g., HRIS, records systems, scheduling, identity management)  
  

• Define data flows, system interactions, and integration points  
  

• Collaborate with technical teams to assess integration feasibility and constraints  
  

• Identify system dependencies and risks  
  

Requirements Management 

The BA will document and validate business needs, functional requirements, and technical specifications for the LMS. They will be responsible for the following activities: 

• Elicit, analyze, and document business and technical requirements  
  

• Develop functional and non-functional requirements, including security and compliance needs  
  

• Maintain a requirements traceability matrix  
  

• Support prioritization and validation of requirements with stakeholders  
  

Procurement & Vendor Evaluation Support 

The BA will assist in preparing procurement documentation, evaluating vendor proposals, and ensuring requirements are accurately represented. Supports implementation planning, including readiness assessments, risk identification, and validation of vendor deliverables against agency needs. They will be responsible for the following activities: 

• Contribute to development of RFP documents and evaluation criteria  
  

• Participate in vendor demonstrations and solution evaluations  
  

• Assist in scoring vendor responses based on organizational needs  
  

The BA will assist with assessing and preparing DPSST for LMS adoption. They will assist with organizational change management planning and help prepare for implementation. They will be responsible for the following activities: 

Impact Assessment & Change Support 

• Assess the impact of the LMS on business processes, roles, and policies  
  

• Identify organizational readiness considerations  
  

• Collaborate with change management and training teams as needed  
  

Implementation Support 

• Provide requirements clarification during system configuration and development  
  

• Support user acceptance testing (UAT)  
  

• Assist in resolving gaps between business needs and system capabilities  
  

Required Qualifications 

• Bachelor’s degree in business administration, Information Systems, or related field (or equivalent experience)  
  

• 3–7+ years of business analysis experience on complex system implementation projects  
  

• Demonstrated experience analyzing system integrations and data flows  
  

• Experience working in public sector, public safety, or highly regulated environments  
  

• Strong documentation and requirements management skills  
  

Preferred Qualifications 

• Familiarity with compliance-driven training environments  
  

• Experience supporting RFP or procurement processes  
  

• Knowledge of identity management, or records management systems  
  

• Certification such as CBAP, CCBA, or PMI-PBA  
  

• Experience with LMS implementations or enterprise training systems 
  

Key Skills & Competencies 

• Strong analytical and problem-solving skills  
  

• Ability to translate business needs into technical requirements  
  

• Excellent facilitation and stakeholder engagement skills  
  

• Process modeling and documentation (e.g., workflow diagrams, use cases)  
  

• Effective communication across technical and non-technical audiences  
  

• Ability to work independently and manage multiple priorities  
  

Deliverables 

• Current-state and future-state process documentation  
  

• System and data flow diagrams  
  

• Requirements documentation and traceability matrix  
  

• Integration inventory and analysis  
  

• Gap analysis  
  

• Test plans 
  

• Benefits Management Plan 
  

Qualifications

Type

Category

Qualification

Description

Competency

Required

Education

Others

Degree

Bachelor’s degree in business administration, Information Systems, or related field (or equivalent experience)

Proficient (4-6 Years)

Yes

Certifications

Others

Cert

Certification such as CBAP, CCBA, or PMI-PBA

Proficient (4-6 Years)

No

Skills

Others

Analysis

3–7+ years of business analysis experience on complex system implementation projects

Proficient (4-6 Years)

Yes

Skills

Others

Documentation Skills

Strong documentation and requirements management skills

Proficient (4-6 Years)

Yes

Skills

Others

Environments

Familiarity with compliance-driven training environments

No

Skills

Others

Integrations

Demonstrated experience analyzing system integrations and data flows

Proficient (4-6 Years)

Yes

Skills

Others

LMS

Experience with LMS implementations or enterprise training systems

Proficient (4-6 Years)

No

Skills

Others

Management

Knowledge of identity management, or records management systems

Novice (1-3 Years)

No

Skills

Others

Public Sector

Experience working in public sector, public safety, or highly regulated environments

Proficient (4-6 Years)

Yes

Skills

Others

RFP

Experience supporting RFP or procurement processes

Novice (1-3 Years)

No

Skills

Others

Learning ability

Proficient (4-6 Years)

No

Skills

Others

Presentation skills

Novice (1-3 Years)

No

Skills

Others

Project management

Novice (1-3 Years)

No

Skills

Others

Team work

Novice (1-3 Years)

No