Assistant of HO Quality ATFAC

Job Description:

Type of Contract: Local Hire

This position aims to support the daily activities of the Quality Organizations in FAL-Asia & Airbus China and its sub-teams. This includes to lead quality project management activities, the department cost control, IT/IS focal point for the entire Q department and to assist on all other quality matters in FAL-Asia & Airbus China.

KEY ACCOUNTABILITIES 

• Supervise department Opex/Capex reports and manage various costs, including travel, team-building, and stationery expenses. She also approves Purchase Orders (PO), Purchase Requisitions (PR), and Change Requests (CR) in SAP on behalf of the Head of Quality (HoQ).

• Manage the HoQ's activities, schedules, and calendars, and handle meeting agendas, minutes, and action tracking.

• Manage Concur reimbursement, iPeople, and Fesco approval processes for the entire quality organization in Airbus China.

• Support document preparation, including memos, letters, reports, and VIP visit agendas.

• Manage and follow up on quality training for all employees.

• Act as the IT Focal Point for managing IT equipment for new hires and replacements, verifying SAP application access, and serving as the Quality Focal Point for Data Tagging.

• Track monthly absenteeism and headcount evolution, and prepare reports for QSA.

• Oversee the establishment of the Safety Promotion Centre (SPC) and coordinate follow-up visits.

• Support quality-related projects and initiatives.

• Effectively communicate management decisions to sub-managers and monitor the timely execution of assigned tasks.

• Annually organize quality workshops and the Airbus Quality Day.

• Handle ad hoc assignments and urgent requests from the HoQ.

• Promote a quality and safety culture across the organization.

• EDUCATION: with Bachelor or above degree, in Business Administration, Management major.

• EXPERIENCE:  5+ year experience in senior administrative and executive support within a quality management domain. Preferably within a multinational corporation or a manufacturing/aerospace environment

Technical Skills:

• Knowledge of manufacturing processes, Aircraft and Quality System understanding is preferable

• Good at Google Suite knowledge

• Proficient in SAP MM modules for PR, GR. 

• Fluent English both in written and oral speaking

Soft Skills:

• Communication skills, cooperation skills

• Adaptability and Flexibility

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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